Attendees

1. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

5. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

6. Liana Giovando (Project Manager)

7. Virginia Roy (OCLS)

8. Thomas Guignard (OCLS)

9. Aura Hill (OCLS)

10. Jana Purmalis (OCLS)

Regrets

1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

2. Jessica Bugorski (ISC Chair)

Action Items

• Jess Bugorski to reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience (CRALO).
• Aura Hill Create confluence page with table for higher education groups to consider for communication about the CLSP Implementation
• Everyone to identify groups that they think should be informed as above and email to Aura or update page
• Liana GiovandoAura Hill to create a communication on status of data extract validation.

Discussion Items

OCCCIO (Ontario College Council of  Chief Information Officers) Meeting Debrief

• John, Virginia and Liana gave short presentation on CLSP Implementation, last presentation was in April

• Gave project overview, addressed IT sked for their support, gave more details

• OCCCIO recommended reaching out to Committee of Registrars, Admissions and Liaison Officers Members – CRALO – Committee of Registrars, Admissions & Liaison Officers of Ontario as they may have concerns about student data needs for CLSP implementation

  • ACTION ITEM: Jess reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience. Considering a memo/short presentation. Looking for

• Keeping all bodies related to higher education in Ontario informed about the CLSP implementation as appropriate.

  • ACTION ITEM: Aura to create confluence page with table

  • ACTION ITEM: Everyone to identify groups that they think should be informed about the project and email to Aura or update page

  • Identified so far: CoP, CCVPS, CCVPA, CUCCCIO, CRALO, ASCC (Finance and admin)

Subcommittee Chair Updates

• TCPR: notify ISC about decision on listservs

  • TCPR will replace SIRSI listservs with new/updated listserv for launch

  • Study Groups launched - first one this Wednesday

  • Working on article for OCLS newsletter

  • Developing a training checklist for staff involved in implementation; PMO will not collect that data

  • Working on training options for non-implementation staff

  • PR Branding survey in progress

• Discovery/Front End/Customer Service: Resource Sharing proposal for CLO

  • Item is on agenda for next meeting for further discussion and next steps

  • Need some background and research before taking to CLO

  • Cheryl Wardell is going Amigos conference on resource sharing and will share any material related to physical resource sharing

• Cataloguing/Metadata

  • Migration Approach decision to be made soon

  • Preparing Briefing Note - Network Zone Requirements

  • Seneca and Loyalist to share material with E-Resources Subcommittee on mapping

• E-Resources/Acquisitions

  • Discussion on managing electronic collections that are not in the Community Zone.

  • Working on identifying what collections & material are not in the Community Zone

• Systems/Data/Analytics

  • Published a tip sheet to assist with Third Party Integration Form completion

  • Working on recommendations for Patron Files

Data Extract Update

• OCLS pretty much completed extracts, doing validation for data extracts

• Cataloguing/Metadata Subcommittee working on a cheat sheet to help them complete Mapping and Migration forms.

• Acquisitions data (orders, invoices, funds): Talking with another institution to see a solution can be identified to export data. Validation is a priority and needs to be finished first. This only applies to 3 colleges.

• ACTION ITEM: Liana and Aura to create a communication on status of data extract validation.

Systems Subcommittee Chair Proposals

• Need new chair of Systems subcommittee, also will be a member of ISC.

• ACTION ITEM: John to approach proposed candidate.

Strike contingency document review

• See Strike contingency document for minutes and action items.