Attendees

1. Rachel Caldwell (Chair), Conestoga College

2. Candace Torrance, OCLS

3. Jennifer Floyd, Sault College

4. Katrina Hansen, Centennial College

5. Lisa DiBarbora, Humber College

6. Louis Lacelle, La Cité Collégiale

7. Shannon Arsenault, Northern College

8. Stephanie Black, Lambton College

9. Liana Giovando, OCLS

10. Aura Hill, OCLS

Regrets

1. Travis Winwood, Algonquin College

Action Items

• Liana Giovando to add Stephanie Black to Basecamp
• Aura Hill to make edits and add proposed standardized sections to Terms of Reference
• Everyone: review updated Terms of Reference (Aura will notify when updated)
• Everyone to review Get Ready Information before next meeting

Discussion Items

Welcome & Introductions

• Roundtable of introductions

• Aura is appointed notetaker for meeting minutes & agendas

Questions for Liana regarding Confluence or Basecamp (CLSP Implementation Project Manager)

• Basecamp is Ex Libris' collaboration space with message board, Sandbox access information, high-level calendar, links to training and tutorials and other project information. Recommended to go check it out.

  • ACTION ITEM: Liana to provide access to Basecamp to Stephanie

• Confluence is hosted by the Project Management Office and is where the

  • Sub-committee work is created/edited/stored on Confluence (e.g. agendas, minutes, briefing notes)

  • Be aware that most content is public and visible to all users

  • Some content is only available if you log in (e.g. meeting recordings)

• Briefing notes: sub-committees may be asked to develop briefing notes when certain decisions need to be made that affect multiple colleges

  • Involves conducting research, determining options, making recommendations

  • Will go to Implementation Steering Committee

  • Template available on confluence

Subcommittee Terms of Reference Draft

• Consider focusing on/identifying top three areas

• Keep high-level, focus on oversight, reviewing/exploring options, making recommendations, delete/combine where possible

• ACTION ITEM: Aura to make edits and add proposed standardized sections that will be take from ISC Terms of Reference

• ACTION ITEM: Everyone to review before next meeting

Get Ready Information

• Pre-Implementation Webinars – recordings of the webinars that took place in June

• Information for College ITS Departments

• Early Learning & Recommendations

• ACTION ITEM: Everyone to review material before next meeting

Other Items for Discussion

• Candace: What is being standardized in discovery layer and will it be standardized across all colleges? Is role of committee to make recommendations that are for all colleges, to create standardization?

  • Discussion indicates sub-committee needs to learn more and assess their role as implementation continues.

  • OCUL created standardization, under consideration for CLSP project

• Potentially need to find a new meeting time - determined meeting time can stay the same

• No preference indicated for Zoom or Teams - to experiment next meeting will booked via Teams