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2022-02-24 Meeting Minutes

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Attendees

  1. Jessica Bugorski (Co-Chair)

  2. John Ellis (Co-Chair)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

  5. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

  6. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  7. Liana Giovando (Project Manager)

  8. Virginia Roy (OCLS)

  9. Thomas Guignard (OCLS)

  10. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

  3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

  • Liana Giovando to set up meeting between Dijana, Leigh, Nicole and Stacey about E-Resources Steering Committee in terms of overlapping topics for subcommittees.
  • ONGOING Liana GiovandovroyJess BugorskiJane Burpee volunteer to work on governance proposal. Jane to invite Liana and Virginia to meeting with Catherine.
  • Liana Giovando to create briefing note for covering Mohawk and Niagara implementation costs and circulation for approval via email.
  • Liana GiovandoAura Hill to add privacy breaches to risk mitigation plan

Discussion Items

Subcommittee Chair Updates

TCPR Update

Branding Presentation in TCPR Meeting

Aubs & Mugg presented their research and branding principles.

Recording at 2022-02-18 TCPR Meeting Minutes

You can provide feedback on Branding principles presentation at this link: https://brand-development.typeform.com/to/o87Cumee

Internal Stakeholder Survey

Note: You don’t need to have viewed the presentation for this survey

Branding Principles & Naming Presentation Coming Up

A&M will have branding presentation with naming directions on March 9 at 12-1:30 pm for the wider CLSP group, using an extended Study Group session.

Discovery/Front End/Customer Service Update

The subcommittee has agreed to regular meeting every 3 weeks which are booked. They are working on developing a survey for colleges to gather information for resource sharing.

Other subcommittees have not met since last ICS meeting.

OCLS Update

Working on service proposal drafts, first one on e-resources. Plan to create a short set of services/activities and bring to E-resources subcommittee and discuss for feedback. OCLS will finalize and then bring it to ISC.

At CLO meeting, VR shared development of service proposals with CLO executives so they are also aware.

Mohawk and Niagara Implementation Costs (Virginia)

Presentation

https://clo-collaboration-spaces.atlassian.net/l/c/pAturaLY (access for ISC members only)

A presentation about financial implications of covering implementation costs was provided. Ministry may extend window for expenditure of funds. The purpose of the funds was for implementation costs and first year expenses.

A surplus has been identified unless the Ministry requires the return of the remaining funds. If the funds remain available, the surplus could be used to support the implementation of 2 colleges, as well as some remaining for 2nd year software costs. This would reduce the amount of funds available to cover 2nd year software costs, but it would reduce the yearly fixed costs by 3-4% going forward in the future, as there will be 20 colleges in the consortium.

ACTION ITEM: Liana to create briefing note for covering Mohawk and Niagara implementation costs and circulation for approval via email.

Loyalist/Seneca Update

There is a proposal under development to have Loyalist join the consortium, but they may not be ready to participate until 23/24. Seneca’s license comes up for renewal soon and they are discussing with Ex Libris the considerations for joining the consortium.

Incorrectly Redacted File (Liana)

There was a sample file of data (xml) from Loyalist that was not properly redacted. It was blacked out. The file has been taken down and a communication has been set out to advise any one to delete their copies.

ACTION ITEM: Liana/Aura to add privacy breaches to risk mitigation plan

Optional: Review Draft Risk Mitigation Plan

Results of union vote on offer

The ISC discussed the results of union vote on the offer. This item will remain on the agenda for next week.

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