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2021-10-01 TCPR Notes

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Invited

  • Anabella Arcaya, Algonquin

  • Marnie Kursiss-Morrow, St. Clair

  • Jane Burpee (Chair), Centennial

  • Natalie Colaiacovo, Centennial

  • Alexandra Ross, Humber College

  • Jennifer Varcoe, Georgian

  • Alexis Edl, Northern

  • Sonam Dhargay, Sheridan

  • Rebecca LaFrance, OCLS

  • Aura Hill, (Notetaker) OCLS

  • Liana Giovando, CLSP Implementation Project Manager, On behalf of the College Libraries Ontario (CLO) & the Ontario Colleges Library Service (OCLS)

Regrets:

  • Laura Patrie, Boréal

Discussion Items

Notes

Tasks

Land Acknowledgement

https://native-land.ca/

Invited to read:

  • Marnie Kursiss-Morrow, St. Clair

The next reader:

  • Natalie Colaiacovo, Centennial

Approval of the Agenda

Aura Hill notetaker

Meeting availability and frequency

Jane Burpee

Thank you for completing the doodle to set the fall dates of our CLO CLSP TCPR Subcommittee meetings.  

  •  Friday Oct 1st                 1:30 pm - 3:00 pm (TODAY)

  • Thursday Oct 14th        Noon - 1:30 pm (NEXT)

  • Friday Oct 29th              9:30 am - 11:00 am

  • Friday Nov 12th             1:00 pm - 2:30 pm

  • Thursday Nov 25th       1:00 pm - 2:30 pm

  • Friday Dec 10th                   1:00 pm - 2:30 pm

 I have closed the doodle and invited members to  zoom meetings

Review Action Items from previous meeting

3. Training

Jane sent out email, other email in draft (if needed)

For discussion: re Alma certification:

Proposed email to CLO18 Directors:

Hello everyone,

 We would like to recommend all colleges participating in the Ex Libris Alma Implementation have at least one staff member certified in Alma and Primo VE.

For small colleges, OCLS can act as the certified administrator if staff are not able to be certified.

 For certification information, see Alma Administration Certification Program and Primo Administration Certification Program.

 When you have Alma/Primo training planned or have completed the training, please update the Individuals with Alma Certification table in Confluence.

Instructions:

  1. Make sure you are logged into Confluence.

  2. Go to the 

Individuals with Alma Certification page.

  1. Click on the pencil icon to edit the page.

  2. Go to the row for your college and enter the following:

  3. Type of certification: Alma or Primo or both

  4. Status of training: Planned/started/complete

  5. Name

  6. Email address

 For assistance with Confluence, contact ahill@ocls.ca.

 Best regards,

 Jane

Specific topics for discussion

1. Communication

25 minutes

Communication Plan

https://clo-collaboration-spaces.atlassian.net/l/c/aL1kKCk2

  • Aura Hill to walk through new TCPR communication plan

  • College leadership - what does that category mean? should it be eliminated as libraries

  • Capture that colleges will need to individualize communication

  • Add post Go-LIVE column for communication activities

  • Is there a soft launch? Cutover, but actually Go-Live is when everything will change

  • ACTION ITEM FROM ISC: TCPR Sub-committee to consider how to best establish regular communication to CLO18 about decisions made by ISC, outcome of briefing notes process, etc. (This will be done by the PMO)
  • ACTION ITEM FROM Systems Sub-committee: John to ask Jane Burpee and the communications subcommittee whether they have planned to set up a listserv for all CLSP members post implementation.

John’s subcommittee members are hoping a listserv could be created for the CLO18 to continue discussion post-go live. As well, what will be the outcome of the other listservs currently in place such as SIRSI, etc.? Will they change?

  • Yes, will work with OCLS replace old/create new listserv for post-implementation

ACTION ITEMS

  • Aura Hill Aura add to Communication Plan under Communication Activities
  • Jane Burpee Jane will notify ISC

2. PR

20 minutes

Our role:

  1. To develop a timeline for the delivery of key marketing and public relations initiatives;

  2. To provide marketing and public relations materials and templates to CLO18 that will empower each college to promote the CLSP within their own institutions;

  3. To brand the CLSP Collaborative Space (confluence or what?)

  4. OLA submission “The Branding Blitz”

Other brand names:

  • Quebec Unis: Sofia

  • OCUL Unis: OMNI

  • CUNY: OneSearch

  • Harvard: Hollis

  • University of California: UC Library Search (replacing Melvyl)

TCPR vs PMO Role Overview to define roles and responsibilities

  • Communications/PR not as many activities during implementation, except for determining if common brand will be developed

  • More activities at Go-Live and post Go live

OLA Conference - Branding Session

  • Branding initiative - proposal for OLA conference to submit suggestions for brand names, all ideas would be voted on via tournament style, best 2 ideas. Game style, fun activity

Branding Key Priority

  • What to do about branding? Do you want a centralized brand?

  • Survey CLO18: examples of libraries with centralized branding

  • Would you want this centralized branding for the new system?

  • What are disadvantages/advantages?

3. Training

20 minutes

  1. Our role:

    1. Supporting completion of training

    2. Raise awareness

    3. Maintains an online training calendar, and

    4. Supports the delivery of training and reporting.

      1. Tracking Individuals who are trained/ certified?

  2. See these Alma training committee example pages:

3. Proposal for tracking training - Create one page for each college on Confluence with all training activities that library can add check marks to when training has been completed. For example: Draft [College Name] Training Tracker

4. Proposal for Study Groups!! - Create a calendar of training activities that we should be keeping up with and schedule regular study groups to either complete activities or use for Q&A to help each other.

Training

  • Liana developed Training Tracker page in Confluence per college

    • Simple, easy to manage

    • Can be individualized if needed

  • Suggestion to do per individual using Excel

    • can capture all staff with customized lists based on

    • allows for reporting

  • Still need to determine how to best track training

  • ACTION ITEM: Aura add to next meeting agenda

Any other Business? (AoB)

Alexis: Training Guide reviews

  • ACTION ITEM: Aura add to next meeting agenda

Next Meeting

Thursday Oct 14th       

Noon - 1:30 pm

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