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Collaborative System and Shared Metadata Services & Support
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Introduction
This proposal cluster of services speaks to OCLS’s anticipated role in centralized Metadata Management Services and coordination of the Network Zone to support and leverage collaborative efforts across all 24 colleges.
OCLS is proposing to act as a central body that actively supports metadata consistency in the college libraries, with a particular emphasis on the development and maintenance of high-quality, shared records within the system. This work will be done in conjunction with a standing Metadata Subcommitteemetadata committee.
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Ontario’s college libraries have contributed to a union catalogue (CUC) for several decades. The Network Zone will replace the CUC and act as a focal point (or hub) for activities related to the maintenance of shared records and standards.
In line with the CLSP Page 1+ goals for leveraging consortial activities for efficiency and cost savings, OCLS’s activities in the Network Zone will:
Improve user experience across all colleges by maintaining high quality records and consistent cataloguing practices.
Reduce duplication of effort by individual libraries by centrally maintaining select shared eresource collections (e.g. streaming video collections).
Increase cataloguing efficiency at individual college libraries by providing a reliable source for copy cataloguing.
Build capacity for metadata practices and local authority development by facilitating the creation and sharing of resources, tools, and training (e.g. to support college decolonizing efforts).
Facilitate resource sharing throughout the college library system (e.g. by supporting a Central Primo VE instance with the ability to expose all consortial holdings, and by seeking ways to share resources and records between colleges, including those outside the CLSP network zone) Page 1+ Network Zone).
Service Activities
Although activities may shift as we move past Go-Live to steady state, the table below outlines, at a high level, the activities that OCLS proposes as the foundation of its Metadata Management Services.
OCLS
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OCLS, in consultation and alignment with a standing Metadata Subcommitteemetadata committee, will take responsibility for these activities:
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Activity
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OCLS Activities - Metadata Management
Manage NZ Bibliographic Records
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Oversight of records coming in from Community Zone |
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, oversight from Institution Zone |
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, and maximizing |
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number of records coming in from Institution Zones. |
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OCLS will create bibliographic records for electronic resources when no viable options exist in the Ex Libris knowledge base. |
Share Work With 24 Ontario Colleges
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Load and maintain records for selected eresource collections
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Share resources and records between colleges, including those outside the Page 1+ Network Zone. |
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Facilitate resource sharing throughout the college library system. |
Support an Ontario College Cataloguing Program
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For example, maintaining a cataloguing contract, consortial licence for OCLC’s Connexion, or another cataloguing tools/services such as RDA Toolkit. |
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For example, normalization rules, indication rules and match points. |
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For example, support widespread communication and education opportunities for college library staff to become aware and keep informed of cataloguing practices in the system. |
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For example, managing cataloguing permission levels |
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Facilitate a training program to develop cataloguing expertise among the consortia in service of shared cataloguing policies and standards
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Establish and maintain rules and other shared tools based on the cataloguing policies and requirements that can be distributed to Institution Zones
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E.g. normalization, indication, match etc.
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in Page + with the direction of the Metadata Cataloguing Subcommittee. |
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For future consideration |
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Provide Digital Repository Support
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for future consideration
Dependencies:
In order for OCLS to provide this service, colleges need to commit to:
Participating in a NZ cataloguing group and program (to be formed)
Using the cataloguing tools developed, and following any adopted requirements, standards, policies and cataloguing permissions as determined by the Metadata Subcommittee
Cataloguing in the Network Zone
Advising which collections should be maintained centrally by OCLS
Access Requirements:
In order to perform services in the Network Zone OCLS will need:
Admin access to College IZs for troubleshooting purposes for linking and synching
Credentials or guest access to College SSO for access testing of eResources
Proposed Funding Model
The identified funding model represents OCLS’s best effort at determining how the costs to provide proposed services will be covered.
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- Centrally funded: aligns with OCLS’s mandate to support resource sharing and leverage efficiencies and cost savings within the college system
- Cost recovery:
- Professional Service:
- Under review
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For future consideration. |
Out of Scope Activities
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Access Requirements
In order to perform services in the Network Zone OCLS will need:
Admin access to College IZs for troubleshooting purposes for linking and synching
Credentials or guest access to College SSO for access testing of eResources
Dependencies
In order for OCLS to provide this service, colleges need to commit to:
Participating in a NZ cataloguing group and program (to be formed)
Using the cataloguing tools developed, and following any adopted requirements, standards, policies and cataloguing permissions as determined by the Metadata Subcommittee
Cataloguing in the Network Zone
Advising which collections should be maintained centrally by OCLS
Future Considerations
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Services could be expanded to include:
MODs or DC work for ALMA-D
Maintenance of a shared local authority file
Proposed Funding Model
The identified funding model represents OCLS’s best effort at determining how the costs to provide proposed services will be covered.
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Proposal Details
Drafted on: |
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Prepared by: | Ontario Colleges Library Service |
Prepared for: | Metadata/Cataloguing Subcommittee |
Reviewed on: |
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Finalized on: |
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