Attendees:

1. Dijana Kladnjakovic (Co-Chair), Humber College

2. Stacey Boileau (Co-Chair), OCLS

3. Mary-Margaret Mirtsos, Centennial College

4. Angela Ashton, Lambton College

5. Kathleen Lindsay, Georgian College

6. Irene Sillius, Sheridan College

7. Sarah Walker, Confederation College

8. Danielle Emon, Consultant

9. Lauren Rupert, Consultant (Guest)

Regrets:

1. Sarah Gillard, George Brown College

2. Najeeb Ahmed, Humber College

3. Venessa Koch, Mohawk College

4. Kent Reynolds, Niagara College

5. Rosina Leung, Seneca College

6. Mellissa Forget, St. Clair College

7. Susan Lee, Conestoga College

8. Maureen Sheppard, Algonquin College

9. Brenda Desjardins, St. Lawrence

10. Liana Giovando, OCLS

11. Aura Hill, OCLS

Action Items

•  Members to add any Quick Reference Links to /wiki/spaces/CI/pages/711852065 for discussion
•  Updates to be made to the Serials Prediction documents:
•  Replace the term “Kebab” with “Row Action Menu” to match the Ex Libris documentation
•  The Serials Prediction documents are to be posted to Confluence in Resource Management Documentation after the applicable update has been made. (OCLS to complete this action)
•  Lauren Rupert to add the clarifying note to the note sections for the 020 field for the Serials section of the CLO Metadata Standards for the LibGuide
•  Lauren Rupert to update the LibGuide to reflect the new definitions for Website and Database.

Discussion Items

Subcommittee Chair Update from Implementation Steering Committee

• A new Metadata and Cataloguing Steering Committee has been approved by the CLO Committee. Stacey and Dijana created the recommendation, constructed a proposal, met with the current CLO president, summitted the proposal and received approval for the new Committee.

• This new Steering Committee is a new and unique model that has been created by examining the upcoming work that will need to be done by the Steering Committee.

• The Metadata and Cataloguing Committee will include two different elements

  • The Metadata and Cataloguing Steering Committee: This group will act as the core group of members. They will be responsible for steering and operational elements of the group. As well as planning, project identification and continued work. The membership for this group will be based on expertise. Membership will not be limited by: geographical region, college size, or duplication of participating colleges.

  • The second, larger part of the group, will comprise of 24 individuals - a representative from each college assigned to the group by CLO. This part of the committee will have less of a concern and commitment around “meeting”. Instead, this group will attend infrequent meetings to receive updates and new knowledge to bring back to their colleges and disseminate information. They will be responsible for ensuring those in their institutions remain up to date on new standards.

  • There will also be working groups formed as needed

• Current membership is as follows: Dijana (Chair), Stacey (OCLS expert/representative). Dijana and Stacey will reach out to other individuals separately in regards to membership.

• At present; it is anticipated that the new committee will be active as of the middle of April 2023. This leave the Metadata and Cataloguing Subcommittee to have 1 or 2 more meetings until the transition occurs.

035 Field Purpose in the CLO Metadata Standards LibGuide

• The subcommittee agreed to leave this topic of discussion for the new Committee.

Bibliographic records with ISSN and ISBN

• Discussed the clarifying note to be added to the 020 field for Serials in the CLO Metadata Standards LibGuide (subfield “q” note)

• The subcommittee agreed upon a clarifying note

• ACTION ITEM: Lauren Rupert to add the clarifying note to the note sections for the 020 field for the Serials section of the CLO Metadata Standards for the LibGuide

OLAC and 337 for Streaming videos/streaming audio

• The subcommittee agreed to leave this topic of discussion for the new Committee.

CLO Standards better definition between Website and Database

• Topic steamed from a conversation pertaining to the CLO Metadata Standards LibGuide

• Purpose: Change the definitions of Website and Database to provide more distinction between the two

• The subcommittee discussed and agreed upon new definitions for Website and Database

• ACTION ITEM: Lauren Rupert to update the LibGuide to reflect the new definitions for Website and Database.