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Collaborative System and Shared Metadata Services & Support
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Introduction
This proposal speaks to OCLS’s anticipated role in centralized Metadata Management Services and coordination of the Network Zone to support and leverage collaborative efforts across all 24 colleges.
OCLS is proposing to act as a central body that actively supports metadata consistency in the college libraries, with a particular emphasis on the development and maintenance of high-quality, shared records within the system. This work will be done in conjunction with a standing Metadata Subcommittee.
Rationale
Ontario’s college libraries have contributed to a union catalogue (CUC) for several decades. The Network Zone will replace the CUC and act as a focal point (or hub) for activities related to the maintenance of shared records and standards.
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Improve user experience across all colleges by maintaining high quality records and consistent cataloguing practices
Reduce duplication of effort by individual libraries by centrally maintaining select shared eresource collections (e.g. streaming video collections)
Increase cataloguing efficiency at individual college libraries by providing a reliable source for copy cataloguing
Build capacity for metadata practices and local authority development by facilitating the creation and sharing of resources, tools, and training (e.g. to support college decolonizing efforts)
Facilitate resource sharing throughout the college library system (e.g. by supporting a Central Primo VE instance with the ability to expose all consortial holdings, and by seeking ways to share resources and records between colleges, including those outside the CLSP network zone)
Service Activities - Metadata Management
Although activities may shift as we move past Go-Live to steady state, the table below outlines, at a high level, the activities that OCLS proposes as the foundation of its Metadata Management Services.
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OCLS, in consultation and alignment with a standing Metadata Subcommittee, will take responsibility for these activities:
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Oversight of records coming in from Community Zone |
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, oversight from Institution Zone |
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, and maximizing |
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number of records coming in from Institution Zones. |
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OCLS will create bibliographic records for electronic resources when no viable options exist in the Ex Libris knowledge base. |
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Share resources and records between colleges, including those outside the Page 1+ Network Zone. |
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Facilitate resource sharing throughout the college library system. |
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For example, maintaining a cataloguing contract, consortial licence for OCLC’s Connexion, or another cataloguing tools/services such as RDA Toolkit. |
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For example, normalization rules, indication rules and match points. |
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For example, support widespread communication and education opportunities for college library staff to become aware and keep informed of cataloguing practices in the system. |
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For example, managing cataloguing permission levels in Page + with the direction of the Metadata Cataloguing Subcommittee. |
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For future consideration. |
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For future consideration. |
Dependencies:
In order for OCLS to provide this service, colleges need to commit to:
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