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Improve user experience across all colleges by maintaining high quality records and consistent cataloguing practices
Reduce duplication of effort by individual libraries by centrally maintaining select shared eresource collections (e.g. streaming video collections)
Increase cataloguing efficiency at individual college libraries by providing a reliable source for copy cataloguing
Build capacity for metadata practices and local authority development by facilitating the creation and sharing of resources, tools, and training (e.g. to support college decolonizing efforts)
Facilitate resource sharing throughout the college library system (e.g. by supporting a Central Primo VE instance with the ability to expose all consortial holdings, and by seeking ways to share resources and records between colleges, including those outside the CLSP network zone)
OCLS Service Activities - Metadata Management
Although activities may shift as we move past Go-Live to steady state, the table below outlines, at a high level, the activities that OCLS proposes as the foundation of its Metadata Management Services.
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OCLS, in consultation and alignment with a standing Metadata Subcommittee, will take responsibility for these activities:
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For future consideration. |
Out of Scope Activities
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Dependencies
In order for OCLS to provide this service, colleges need to commit to:
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Admin access to College IZs for troubleshooting purposes for linking and synching
Credentials or guest access to College SSO for access testing of eResources
Future Considerations
Services could be expanded to include:
MODs or DC work for ALMA-D
Maintenance of a shared local authority file
Proposed Funding Model
The identified funding model represents OCLS’s best effort at determining how the costs to provide proposed services will be covered.
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Out of Scope Activities
The Out of Scope table identifies key activities that the colleges/third parties will need to undertake. It is not meant to be an exhaustive list of all activities for the colleges, but rather to identify activities that OCLS will not perform.
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Activity
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Notes
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Updating existing IZ records to meet the minimum requirement of the NZ before linking
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Running jobs in an IZ to link appropriate IZ records to the NZ
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High level cataloguing activities (beyond CLO Metadata Standards requirement that requires individual title attention and research) such as record improvement, authority control and local authority creation
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Managing MARC records for electronic collections that only individual colleges subscribe to or where it is not possible to access the records
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Future Considerations:
Services could be expanded to include:
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MODs or DC work for ALMA-D
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Proposal Details
Drafted on: |
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Prepared by: | Ontario Colleges Library Service |
Prepared for: | Metadata/Cataloguing Subcommittee |
Reviewed on: |
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Finalized on: |
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