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Ex Libris has prepared pre-extraction baseline (“version zero”) forms based on your test load forms and changes discussed on the Northern - Notes for Cutover page. The baseline forms, both Field Mapping and Migration, have been posted below. Please review these forms and follow instructions included in the Sirsi Field Mapping Form Version Tracking table and the Sirsi Migration Form Version Tracking table below.
June 16, from Andrea: Shannon Arsenault we have reviewed your e-Res activation form and just have a few comments, to confirm your intentions. We noted there were:
No activations on the FREE_PKG tab
No activations on the LICENSED_AGG tab
No activations on the SELECTIVE_PKG tab.
If this is all by design, just let me know that we can consider your form final. Or, post back here to let me know you’ll be submitting an updated form. Thanks!
Version | Drop-dead Due Date | Who Will Post
Baseline/Version Zero | May 6 | ExL
| Field Mapping for Data Validation | May 20 | Colleges
| Raw Field mapping form from the validator | June 6 | Jennifer/Stacey
| Draft Form for ExL Review | June 14 | Colleges/Jennifer/Stacey
| Final Version for Migration | June 21 | ExL
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|---|
| 
| name like “…FieldMap_Raw_June6…” 
| name file like "...FieldMap_DRAFT_June11.xlxs") 
| |
Notes This is an unlocked copy of the Test Load (TL) form that includes changes discussed in Notes for Cutover. Make changes in the form if necessary by May 20th. Communicate changes you make by posting comments on this page.
| Notes If no changes were required to the Baseline form at left, repost the form above, or... ...post amended form with required changes above by May 20. Jennifer and Stacey will use this version when they validate your data.
| Notes Jennifer and Stacey will post your copy of the raw field mapping form from the validator here by June 6th. This version of the form is locked. You cannot make changes to this version. Communicate changes needed by posting comments on this page before June 14th if necessary. If no changes are needed, re-post the form at right by June 14th.
| Notes If no changes are needed, this may be the final version of your field mapping form. Andrea will post comments or questions to this page if needed. Versions under discussion can be posted below, if needed.
| Notes - Approved by College /("@" mention yourself to confirm)
- Submitted to migration (Andrea will check this box)
|
| | | Shannon Arsenault , I am providing you a copy of your draft field mapping with the “serial control” tab unlocked, as well as the “Bibs & Items” tab. 
Serial control: since you have change d your bib mathcpoint to be SISAC_ID. I didn't know if you wanted to put the old Sirsi SERC_TITLE_KEY field into a note, to bring it into Alma s a reference. Up to you. Bibs & Items: unlocked in case you were intending to change mapping for the Item Material--see notes below about the migration form Item Material tab. Next steps: Either of the changes above are optional. There is no need to update your field mapping form. Please review a final time to make sure all notes etc, that you want are represented, and you can submit your final. |
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Version | Drop-dead Due Date | Who Will Post
Baseline/Version Zero | May 6 | ExL
| Raw Output from the Data Validator | June 6 | Jennifer/Stacey
| Draft Form for ExL Review | June 14 | Colleges
| Final Version for Migration | June 21 | ExL
|
|---|
| name like "MigrationForm_Raw_May25.xlsm" 
June 9, from Andrea: Shannon Arsenault , here is the item subfield report I mentioned in Basecamp: 
| name file like "...MigrationForm_DRAFT_date.xlxs") 
| Andrea will post |
Notes This document is FOR REFERENCE ONLY. This is a copy of Test Load (TL) form that includes changes discussed in Notes for Cutover. On many tabs it also still contains TL mapping preferences. Use this as a reference for filling out the CO form produced by the validator after June 6th, but DO NOT COPY/PASTE from this form into the CO form.
| Notes Jennifer and Stacey will post your copy of the raw migration form from the validator here by June 6th. Colleges: download this form and fill out all tabs manually by June 14. Use the baseline form posted at left as a REFERENCE ONLY. Be sure to fill in all tabs, including the Questionnaire Tab. When complete, post the new version in the column to the right.
| Notes Post your approved draft here by June 14. If no changes are needed, this may be the final version of your migration form. Andrea will post comments or questions to this page if needed. Versions under discussion can be posted below if needed.
| Notes - Approved by College /("@" mention yourself to confirm)
- Submitted to migration (Andrea will check this box)
|
| | From Andrea, June 14: Shannon Arsenault I have updated your migration form draft: 
Download THIS VERSION of the migration form in order to make the changes requested in “Action Items” before you submit your final migration form. For “Changes” listed below, there is no action needed unless you want to make a different choice than I did. Changes Questionnaire tab Item Base Status Action Items Alma Location Item Material Type In all versions of your field mapping you mapped 999$t to Item Material Type. But your column A values on this tab are actually coming from 999$x. Either 1) update field mapping to point to 999$x for “Item Material” or 2) change the values on the migration form to reflect $t. (You could copy/paste from Column A of the Item type tab, since this also pulls from 999$t.) Let me know your preference. I have not made either change yet.
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