Attendees
Dijana Kladnjakovic (Co-Chair), Humber College
Stacey Boileau (Co-Chair), OCLS
Angela Ashton, Lambton College
Irene Sillius, Sheridan College
Mary-Margaret Mirtsos, Centennial College
Melissa Forget, St. Clair College
Sarah Gillard, George Brown College
Najeeb Ahmed, Humber College
Callen Retter, Confederation College
Tiffany Miller, Confederation College
Carrie Cousineau, St. Lawrence College
Jasper Romo, Georgian College
Regrets
Susan Lee, Conestoga College
Rosina Leung, Seneca College
Action Items
- Liana Giovando to confirm if updating CUC records to reflect decolonizing work can be done after Test load.
Discussion Items
Migration Approach
Briefing Note 01 - Bibliographic and Holding Data Migration to the Network Zone
First Approach - Colleges Union Catalogue (CUC)
This involves using Colleges Union Catalogue as a base to build the Network Zone. It allows for more records out of the gate and the records will meet minimum requirements for facets for discovery layer. This means records will display appropriately in Primo. However, CUC never updated records, work will need to be done by OCLS to update records to preserve catalogue work, such as decolonization, done in recent years.
Second Approach - Contribution Method
Colleges would be loaded by a pre-determined order based on factors such as size, quality of records but essentially the first record ‘in’ becomes the master record in the Network Zone. All records to have Sirsi 035 to build network zone. Any recent catalogue work will be retained. However, there will be less records in the Network Zone records don’t have minimum requirements for faceting built in.
Discussion
Kit asks about costs and if they differ per approach, but there’s not a significant impact.
Najeeb comments on the impact of work done on decolonizing catalogue and that Humber has created a statement for OPAC.
Statement from Humber Libraries
Humber Libraries recognizes the controlled vocabulary of library classification systems is shaped within a settler-colonial, patriarchal, hetero-normative, ableist framework, and racist, Eurocentric ideology. Humber Libraries is actively working to acknowledge, amend and/or update unacceptable language with contemporary descriptions.
Sheridan, Centennial and Georgian have completed significant decolonization work on their catalogues.
There will be work for both approaches to be representative of CLO18 holdings after implementation. CUC does put us in a better position to do that work than contribution method approach.
Mary-Margaret raises that Decolonizing College Catalogue Subcommittee has not made decision on deleting headings or adding notes and would that impact decision for approach. Liana indicates it probably can be done after Testload, but she will confirm.
ACTION ITEM: Liana to confirm if updating CUC records to reflect decolonizing work can be done after Test load.
Implications for taking on CUC as is that it will be master records, then the college would be taking on the subject headings of that record because 650 is not a local field.
Decision
The subcommittee decides to use CUC as base. Discuss with Decolonizing College Catalogue Subcommittee in terms of what can be done to facilitate this work with implementation and record migration.
The document included below, Network Zone_decolonizing efforts.docx, was sent to the Decolonizing the Catalogue Committee outlining and requesting a decision on November 11, 2021.
Network Zone Fields
The subcommittee needs to decide what will be Network Zone fields and what will be local fields. Non-Sirsi colleges need to decision to proceed with Migration and Mapping form work.
NZ records have certain fields kept for local work that is visible to the specific college using it, but not to other colleges. NZ fields are visible to all.
Ex Libris recommends to use 900-949 for NZ and 950-999 as local fields.
Humber, Georgian , is using 949 for acquisitions data so they would need to clean up that data
Sheridan uses 949 for e-Resources, it can be easily moved.
If the number of fields in Network Zone are reduced (e.g., 900-940), it seems worth the reduction to have more fields at a local level as the need for local tags seems greater.
Historical data (e.g. acquisition data) may not be even be moved over,
Decision
The subcommittee accepts recommendation of Ex Libris. The committee also discussed how to highlight/provide support for colleges that may need help in moving data to the 950 - 999 fields that need to be local.
Resources
Alma Migration Considerations for Consortia
Identifying Subcommittee Member Status
Support, admin, or faculty at their college
Kit - support
Angela - support
Irene - support
Jasper - support
MM - support
melissa - support
Sara - support
Susan - not present
Najeeb - support staff currently on faculty secondment
Rosina - not present
Callen - Support
Tiffany - Support
Carrie - not present