Attendees
Katherine Marceau (Chair), La Cité - KMarce@lacitec.on.ca
Justin Johnston, Fleming College - Justin.johnston@flemingcollege.ca
Lingling Jiang, Sheridan College - lingling.jiang@sheridancollege.ca
Rebecca Pearson, Lambton College - rebecca.pearson@lambtoncollege.ca
Thomas Guignard, OCLS - tguignard@ocls.ca
Tony Onorato, Fanshawe College - aonorato@fanshawec.ca
Amanda Van Mierlo, Humber College - amanda.vanmierlo@humber.ca
Aura Hill, OCLS - ahill@ocls.ca
Liana Giovando, OCLS - lgiovando@ocls.ca
Regrets
Joy Wen, George Brown College - jwen@georgebrown.ca
Jennifer Mo, OCLS - jmo@ocls.ca
Action Items
- Amanda Van Mierlo will amend the draft Briefing Note to align statistical categories with Seneca
- Liana Giovando / Aura Hill create blog post for feedback to ask colleges to identify their use cases for statistical categories for staff/faculty records
- Everyone to review Orbis Cascade Alliance Systems Documentation with a view to post-Go Live SAD subcommittees purpose
Discussion Items
ISC Update (Katherine)
The ISC discussed:
Downtime of OCLS
The number of named user accounts and the difficulty with using shared accounts for some colleges due to IT security issues
Met/cat subcommittee is working on bibliographic standards based on OCLC standards.
Briefing Note
ACTION ITEM: Amanda will amend the draft Briefing Note to align statistical categories with Seneca.
Liana and Aura will post a blog post about use cases for this to get college feedback - Amanda will provide content (action item from last week).
Liana will reach out directly to Hilary who had asked for guidance on faculty/staff categories and Amanda may also have some feedback from Joy.
Review Orbis Cascade Alliance Systems (SYS) Documentation for Inspiration: https://www.orbiscascade.org/programs/systems/documentation/ (All)
The purpose of the review of this documentation is to give ideas about what we want the role of the SAD subcommittee to be going forward, especially post Go Live. Please consider what you like/don’t like about the documents, what may be useful to have, what could be used to establish the role and governance structure of the subcommittee, including after Go Live.
For clarification, we are reviewing this document with the goal to develop what the purpose and role of this subcommittee after Go Live. Right now, the subcommittee’s focus is creating guidance for colleges to help with migration. What is the most useful function after Go Live around systems?
In Orbis, their post Go Live role is to make sure that Alma is working the way it is supposed to. They track systems tickets and make sure they are closed. They check Alma updates and test them in advance before roll out, etc.
The subcommittee will make this a standing agenda item.
BOLT-CLSP Working Group Pages - Coming soon! https://clo-collaboration-spaces.atlassian.net/l/c/VScHDfwS
IT staff from various colleges meeting once a week. They are preparing documentation and instruction on how to set up SIS with Banner. We are creating a new section of Confluence for meeting recordings and documentation.