Attendees

1. Dijana Kladnjakovic (Co-Chair), Humber College

2. Stacey Boileau (Co-Chair), OCLS

3. Mellissa Forget, St. Clair College

4. Mary-Margaret Mirtsos, Centennial College

5. Tiffany Millar, Confederation College

6. Carrie Cousineau, St. Lawrence College

7. Kathleen Lindsay, Georgian College

8. Katie Lai, Algonquin College

9. Venessa Koch, Mohawk College

10. Danielle Emon, Consultant

11. Aura Hill, OCLS

12. Lauren Rupert, Consultant (Guest)

Regrets

• Najeeb Ahmed, Humber College

• Susan Lee, Conestoga College

• Kent Reynolds, Niagara College

• Sarah Gillard, George Brown College

• Rosina Leung, Seneca College

• Irene Sillius, Sheridan College

• Angela Ashton, Lambton College

• Liana Giovando, OCLS

Action Items from Previous Meeting

• Kathleen Lindsay to present a Bookwhere “How-To”/demonstration at the next subcommittee meeting (09/21)
• Lauren Rupert to change the language of “See MARC Standards?” to “Consult MARC Standards” and provide links to the relevant standards page.
• Lauren Rupert to complete the “Audio-CD” and “Audiobook” sections

Discussion Items

Welcome to the Met/Cat Subcommittee, Venessa!

• Welcome to Venessa from Mohawk College; we are thrilled to have you working with us!

Subcommittee Chair Update from Implementation Steering Committee (Dijana)

• There is no Implementation Steering Committee update for this meeting - their last meeting was cancelled.

Decide on Withdrawals from the NZ

• Question: should we keep bib records in NZ even after the last college removes their own holdings records?

  • The subcommittee moved that we should get rid of bib records in the NZ even after the last college removed their own holding record. This was advocated for the following reasons:

    • The records are likely to be out of date or have some form of duplication.

    • However, a record with an OCLS number and good cataloguing should be held onto

    • It would be likely that there are orphan records in the system and that people would be using newer/newest records - these records should be deleted after a certain date (6 months, for instance)

    • It would need to be decided if this would be a manual or an automated process - this decision would impact how often a ‘cleaning’ could occur.

• It was decided that the topic is worth revisiting and discussing more at a later date.

External Resources List - Decision

• Issues in discovering how to copy catalogue from resource sharing records into the personal catalogues (exporting)

• Placement Options - the placement option NEEDS to be set to Network Zone (NZ); if you set it to Institution Zone (IZ/local), you will not see the external search options in the results; their visibility is dependent on selecting the NZ option.

• List of Working External Resources:

  • University of British Colombia (UBC) - Academic Institution

  • University of Alberta (UAlberta) - Academic Institution

  • University of Toronto (UofT) - Academic Institution

  • Dalhousie University (Dal) - Academic Institution

  • Ohio State University (OSU) - Academic Institution

  • Yale University (YU) - Academic Institution

  • Washington Research Library Consortium (WRLC) - Consortium

  • Toronto Public Library (TPL) - Public Library

• List of Non-Functioning External Resources:

  • Queen’s University (QU) - Academic Institution

  • Université Laval (UL) - Academic Insitution

  • Lakehead University (Lakehead U) - Academic Institution

  • University of Ottawa (uOttawa) - Academic Institution

  • University of Victoria (UVic) - Academic Institution

  • University of Windsor (UWindsor) - Academic Institution

  • Northern Alberta Insitute Technology (NAIT) - Academic Institution

  • The University of California, Los Angeles (UCLA) - Academic Institution

  • Massicuchites Institution of Technology (MIT) - Academic Institution

  • Havard University (HU) - Academic Institution (freezing specifically)

  • University of Pittsburgh (Pitt) - Academic Institution

Bookwhere

• Bookwhere has a feature that rates how complete an RDA and MARC record available for download is.

• A concern of this subcommittee is the availability of collections with good working resources (good scope, etc.).

  • It was suggested that we begin with the resources from working institutions that are already favoured by Subcommittee members (for their record quality and variety), such as Ohio State and Washington Research Library Consortium (WRLC)

• There needs to be a continued investigation of Connection and Bookwhere to create a better base of information.

• The subcommittee can begin including recommendations to other colleges to utilize the 8 working institutions listed above in their Network Zone (NZ) work in the workflow/recommendations from the Met/Cat subcommittee.

• ACTION ITEM: Kathleen Lindsay to present a Bookwhere “How-To”/demonstration at the next subcommittee meeting (09/21)

Creation of Shared Templates based on Standards OCLS priority

• It was agreed that it would be nice to have the Shared Templates based on Standards prioritized; however, the subcommittee also realizes that there may be more pressing/urgent projects on the OCLS agenda.

• The subcommittee has identified three (3) Shared Templates based on Standards that they would like to begin with

  • Book

  • Streamed Video

  • Streamed Audio

• This topic keeps emerging as Danielle continues her work on the workflows

• The templates would outline what is needed for brief records (the minimum standards)

• There was the idea presented for templates for multi-volume sets (to provide standardization)

• The subcommittee agreed that it is most important to identify our priorities and move from that point.

Review CLO Metadata Standards

• DVDs, Audio-Streaming, Audio-CD, Audio Cassette, and Audiobook https://hllr.libapps.com/libguides/admin_c.php?g=731324&p=5252370

• It was agreed that the “Additional Information” sections can be blank

• ACTION ITEM: Lauren Rupert to change the language of “See MARC Standards?” to “Consult MARC Standards” and provide links to the relevant standards page.

• ACTION ITEM: Lauren Rupert to complete the “Audio-CD” and “Audiobook” sections

Review Draft Resource Management (Cataloguing & Acquisitions) Workflows (Deferred)

• Physical Resources

  1. No acquisitions order data and no bibliographic record

  2. No acquisitions order data, but the vendor provides a bibliographic record

  3. With acquisitions order data and vendor-provided bibliographic record

  4. Electronic Resources

     1. Single items

     2. Collections (using the instructions Liz followed to create import profiles in the NZ)

  5. NZ/IZ Linking (draft is currently under review by Ex Libris Tier 2 support.)

  6. (anything else that Danielle should focus on?)