Introduction

The tables below will be used to capture important notes for Cutover including actions that must be taken prior to migration as well as your library’s data migration preferences. Please follow the instructions included with each table. Please complete sections for colleges by April 29th.

Notes for Cutover (For Ex Libris and Colleges to Complete)

Complete each action item assigned to the College below. Select the check box next to the action item when the item is complete. New items should only be added to this table by Ex Libris. Please contact Ex Libris via Basecamp for questions about these action items.

Issue Description	Action Items/Due Date (check when done)	Ready for Cutover?
Missed library/location combinations on migration form caused items to end up in UNASSIGNED	Ex L [action]; due 10 Jan 2022 College [action]; due 07 Jan 2022	Yes No
Some 852 fields in bib file have empty $a in addition to $a<library code)>causing them to go to UNASSIGNED	Ex L Olivia will manually remove the empty $a from the bib file if the number continues to be low. due - when EXL checks data and forms College [action]; due 07 Jan 2022	Yes No
item policies not created in migration	ExL See https://3.basecamp.com/3765443/buckets/23965261/messages/4585913518#__recording_4616563318 Migration has determined the cause of the problem--it will be fixed at Cutover. College Confirm item policies are created and applied when Cutover data is delivered in Alma	Yes No
Change local fields for migration	ExL Add 590 as local Add 500 as local Add 990 as local Add 991 as local College Confirm designated local fields on the BASELINE Migration Form once received

Migration Preferences (For Colleges to Complete)

Indicate your library’s migration preferences by selecting the appropriate check boxes below. Use the links in the header row to find background information and documentation to assist with each decision.

Generic Item Material Type Mapping

See Basecamp FAQ

Retain at Cutover

ExL Documentation;

See #13 of Cutover Prep slides

Acquisitions Options at Cutover

Do you want PQIS enrichment and/or EBC run for you at Cutover, in addition to your 360 or LR form activations?

Troubleshooting E-Resource Duplication Issues

Will you participate in Fulfillment Cutover?

ExL Documentation

Will you use the Alma offline Circ Utility during Fulfillment Freeze?

ExL Documentation