Skip to end of banner
Go to start of banner

2021-10-19 Meeting Minutes

Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 2 Next »

Attendees

  1. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  6. Liana Giovando (Project Manager)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

  9. Aura Hill (OCLS)

  10. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jessica Bugorski (ISC Chair)

Action Items

  • Jess Bugorski to reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience (CRALO).
  • Aura Hill Create confluence page with table for higher education groups to consider for communication about the CLSP Implementation
  • Everyone to identify groups that they think should be informed as above and email to Aura or update page
  • Liana GiovandoAura Hill to create a communication on status of data extract validation.

Discussion Items

OCCCIO (Ontario College Council of  Chief Information Officers) Meeting Debrief

  • John, Virginia and Liana gave short presentation on CLSP Implementation, last presentation was in April

  • Gave project overview, addressed IT sked for their support, gave more details

  • OCCCIO recommended reaching out to Committee of Registrars, Admissions and Liaison Officers Members – CRALO – Committee of Registrars, Admissions & Liaison Officers of Ontario as they may have concerns about student data needs for CLSP implementation

    • ACTION ITEM: Jess reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience. Considering a memo/short presentation. Looking for

  • Keeping all bodies related to higher education in Ontario informed about the CLSP implementation as appropriate.

    • ACTION ITEM: Aura to create confluence page with table

    • ACTION ITEM: Everyone to identify groups that they think should be informed about the project and email to Aura or update page

    • Identified so far: CoP, CCVPS, CCVPA, CUCCCIO, CRALO, ASCC (Finance and admin)

Subcommittee Chair Updates

  • TCPR: notify ISC about decision on listservs

    • TCPR will replace SIRSI listservs with new/updated listserv for launch

    • Study Groups launched - first one this Wednesday

    • Working on article for OCLS newsletter

    • Developing a training checklist for staff involved in implementation; PMO will not collect that data

    • Working on training options for non-implementation staff

    • PR Branding survey in progress

  • Discovery/Front End/Customer Service: Resource Sharing proposal for CLO

    • Item is on agenda for next meeting for further discussion and next steps

    • Need some background and research before taking to CLO

    • Cheryl Wardell is going Amigos conference on resource sharing and will share any material related to physical resource sharing

  • Cataloguing/Metadata

    • Migration Approach decision to be made soon

    • Preparing Briefing Note - Network Zone Requirements

    • Seneca and Loyalist to share material with E-Resources Subcommittee on mapping

  • E-Resources/Acquisitions

    • Discussion on managing electronic collections that are not in the Community Zone.

    • Working on identifying what collections & material are not in the Community Zone

  • Systems/Data/Analytics

    • Published a tip sheet to assist with Third Party Integration Form completion

    • Working on recommendations for Patron Files

Data Extract Update

  • OCLS pretty much completed extracts, doing validation for data extracts

  • Cataloguing/Metadata Subcommittee working on a cheat sheet to help them complete Mapping and Migration forms.

  • Acquisitions data (orders, invoices, funds): Talking with another institution to see a solution can be identified to export data. Validation is a priority and needs to be finished first. This only applies to 3 colleges.

  • ACTION ITEM: Liana and Aura to create a communication on status of data extract validation.

Systems Subcommittee Chair Proposals

  • Need new chair of Systems subcommittee, also will be a member of ISC.

  • ACTION ITEM: John to approach proposed candidate.

Strike contingency document review

  • No labels