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Study Group Session 107: General Question and Answer

Study Group Session 107: General Question and Answer

Session Notes

Download link for digitization requests

Adriana Drakos, Mohawk College: Download link - set the limit for the download link to 5 but there is no limit to clicking the downloaded version

Aimee Jeffrey, Conestoga College:

  • Once the document is downloaded, there is nothing we can do about that - the limit is on how many times the link can be accessed. Once it’s downloaded on someone’s desktop, it is out of our control.

  • You need to make it clear in your letter that they get with the link limitation.

Diana Borges, OCLS:

  • For more information about the view limit configuration see s. 8 of the Instructions for Configuring Local Digitization. For more information about the document_delivery_cleanup_days parameter, see s. 15.1: https://clo.libguides.com/clsp-almaprimoguide/rsconfiginstructions

  • Ex Libris has enabled the Document Delivery Cleanup Job job and updated the document_delivery_cleanup_days parameter to 7 days for all OCLS institutions. The files should be removed the number of days defined in the customer parameter from the send date.

Liana Giovando, OCLS:

  • Make sure that in your letter there is specific information about not sharing copies etc.

Question on CLO Cataloguing Program Discussion Forum regarding searching external resources

Danielle Emon, OCLS

Physical records coming in with both a 260 and 264 fields

Discussion Forum Post from Travis Winwood, Algonquin College

  • Tried to use normalization rules to automate the removal of the 260 fields. However, they weren’t working as intended despite working properly when applied after the import because the 260 wasn’t in the imported record.

  • It was on the stub record created during ordering. We were able to setup a new merge rule to remove the 260. The only downside is that the merge rules are a lot more restrictive and theoretically, if the imported record had neither the 260 or 264, we would end up without either on the fully imported/merged record.

  • Rule code added was simply:

replace MARC."260"

Error message when sending resource sharing request to Durham North Campus partner

Amanda Van Mierlo, Humber College

  • tried to send two borrowing requests to Durham College and received the following error message:

Screenshot 2025-06-18 132739.png

  • no issues with sending requests to other partners

  • partner is active, locate connection was successful

  • Amanda will test again and then reach out to OCLS/Durham College

Is anyone using the Sandbox to train staff on Circulation?

Sarah Wiebe, George Brown

Amanda:

  • Not using it at Humber. Some of the challenges were that policies were different, so could just use it to show what an error might look like. Find it easier to set up scenarios in our own system.

Sarah:

  • Find it easier in the live environment too but it messes with our stats.

Amanda:

  • In our previous system I had strictly testing items and configured our stats to exclude those items. You can put something (e.g training item) in a note and then exclude that field.

Dana O’Hagan, Niagara College:

  • No, we just use the live environment and I have a student account to test with.

  • We rely heavily on documentation. Lots of screen shots to help staff go through step-by-step. My colleague and I had worked on them together and have them in a binder at the front desk.

Update from Brenda Desjardins

Brenda Desjardins, St Lawrence College

  • I just wanted to express my sincere thanks to this group for the support, collaboration and encouragement you've provided as I step away from this role. I leave with a deep sense of gratitude and valuable knowledge that has contributed to my growth and success. Wishing you all the very best in the challenges and accomplishments ahead. Your work truly makes a difference, and this group has been invaluable. Thank you.

Liana: Thank you, Brenda. We're going to miss you. Your work has also been totally invaluable to this whole project, everything we've done here. So thank you so much for all your contributions.

Diana: Thank you. We’ll definitely miss your presence here.

Aimee: We will miss you Brenda! It has been so educational working with you. All through the CLSP project. 

Danielle: Best wishes Brenda!  Your questions have always made us think a little deeper!

Next Session

  • July 2, 2025 at 11-11:30 a.m. Open Q&A

  • Sign up sheet for questions/knowledge share topics is now available: https://clo-collaboration-spaces.atlassian.net/wiki/x/BgDfg

  • To register for Study Group click here. A meeting series invitation will be sent to your inbox. Join us on MS teams. If you already have the series in your calendar, no action is needed!

Recording

Transcript