Study Group Session 96: General Question and Answer

Owned by Diana Borges
Dec 24, 2024
5 min read

Session Notes

Liana Giovando, OCLS: Resource Sharing Update

  • January check-in to address any questions around physical resource sharing

Digitization and Resource Sharing:

  • large number of folks volunteering from the Copyright Interest Group that will help us as we are providing instructions for setting up configurations that we are doing it wisely

  • the Copyright Interest Group has met once and we asked them to consider several questions

  • we will meet with them again the new year

  • January: testing digitization and digital resource sharing, allow the copyright interest group time to provide a response

  • configuration and sample workflow documentation posted but just for review/to start thinking about digitization, this will not be implemented in January

  • keep in mind that if enabled, could allow patrons to place digitization requests for an entire copy of a book

  • will be providing more guidance on copyright in the new year based on copyright interest group’s recommendations

Brenda Desjardins, St Lawrence: include Dom from St Lawrence in Page 1+ Study Group meetings

Stacey Boileau, OCLS: troubleshooting chat issue

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  • Erin Williams, Fanshawe:

    • Two ideas: 1. sending out a new link for the meeting, could be recurring but a fresh link 2. are all of the colleges using Microsoft or are some Google based/other types of mail systems?

    • Rebecca: My college uses Microsoft.

  • Liana: could the difference be people who access the invite from the link vs people invited by Stacey

  • Stacey:

    • tested this and doesn’t seem to have made a difference

    • will see if updating the series changes things

    • will go back to OCAS and let them know that the issue has not been resolved

  • Liana: another option is to set up a single meeting instead of the series that people can join any time

  • Rebecca: if the meeting is not in my calendar, I don’t have time reserved to attend

  • Stacey: we’ll preserve the open invite series that happen on a regular schedule

Alyssa Kuehner, Fanshawe: about adding thumbnails to IZ and NZ records

  • have been using the 956 template to add thumbnails to IZ records, is this something I should also be applying to NZ records if I see there is a need, or should I not touch the NZ records?

  • post about this in CLO Cataloguing Program Q&A

  • Stacey:

    • brought this to metadata steering to explore further

    • first thought is that it needs to be an institutional thing, that NZ can’t be shared

  • Alyssa: will continue what I’m doing and wait for a response re NZ

  • Rebecca: have you tried making the field local?

  • Alyssa:

    • did not touch NZ records at all

    • will test with one record maybe and then remove it

    • have been using local fields/the local fields guideline, just didn’t know it will apply to thumbnails as well

Dana O’Hagan, Niagara: Libapps and Primo VE

  • all of our Libguides are being brought over to primo for search capability

  • if you search libguides plural, none of the libguides show up

  • if you search libguide, they do show up but pulling old libguides that no longer exist

  • when you click to visit the libguide, get 404 error, doesn’t exist

  • what do you suggest I do in order to update these guides in Primo VE?

  • Rebecca:

    • Lambton never brought in records for their libguides

    • on the Alma side, how are the records stored?

  • Dana:

    • not sure, have not searched the records Alma side

    • only looked at the configuration

  • Erin:

    • can point you to a resource created by Eva at Centennial: Library Guides: Page 1+ Ex Libris Library System: Primo VE Customizations & Alma Integrations

    • search Repository metadata harvesting: Libguides and Springshare AtoZ database list

    • there is a step in there to delete the old set and import a new one

    • you might have just been importing new ones and not removing the old ones, so that’s a step you can add

    • there are no actual records in Alma to edit, it’s just harvesting that information

Erin: want to occasionally be able to loan to a staff member items from a collection that circulates only to students

  • looked at block preferences: Configuration > Fulfillment > Block Preferences

  • with override rules, it seems that if I want to make something that is not loanable overridable, it applies across the board - there is no way to do this for a specific collection/resource type/location

  • considering making it overridable by a manager

  • is there a way to make the block preferences apply to a specific location or fulfillment unit?

  • Dana: maybe you can create new terms of use and loan policy for staff, so that there is a policy for students and a policy for staff for that shelving location

  • Erin:

    • I think that is what’s in place now, so that students can borrow and staff can’t.

    • I would like to be able to occasionally, for specific scenarios, override that but I can’t make the override specific to this collection, it applies across the board to any loan. I just don’t know if I have to open up everything to be overridable by a manager or if I can do it specifically for the one collection.

  • Danielle: I think you might be able to control that at the location level.

  • Rebecca: would also check if faculty are actually trying to borrow these resources outside of these specific circumstances

  • Erin: I will double check to see if we can open this to everyone or if I do need to continue looking into this

Recording

 

 

Transcript