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Restrict Materials Available for Digitization (Modify Terms of Use)

Library staff select and identify which materials in their collection are available for digitization by modifying the terms of use. Library staff can also select which user groups are able make digitization requests and restrict by specific collections.

• Are there examples of materials that we know should be excluded from digitization requests. For example, videos?

• Are there user groups that should be excluded from digitization requests of specific materials? For example, students be excluded from dig requests of textbooks but faculty are allowed.

• What should be done for collections that likely have an alternative in the community? For example, leisure reading collections that are easily accessible from the public library.

Patron Digitization Limits

Staff can set a limit on the number of digitization requests that a patron can make simultaneously. Each user group can have a set limit. For example, Faculty can be allowed more requests than students.

• What limits (if any) should be put on simultaneous digitization requests?

• How deeply do we need to dive into blocking duplicate requests?

Digitization and Copyright “Rules”

When requests for digitization and/or copyright approval enter Alma, Alma checks digitization and “copyright rules” to determine how to handle the request.

Library staff configure these “rules” and can choose whether staff will need to approve a request before digitization work begins (and/or later in the process), and the methods that will be used to deliver digital files to patrons.

This Ex Libris documentation provides details on copyright rules and examples available in Alma. Please review this document carefully: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/080Configuring_Fulfillment/080General/Configuring_Copyright_Management#:~:text=Digitization%20and%20Copyright%20Rule%20Clause%20Types

• What are best practices and/or recommendations do you suggest for copyright rules in Alma?

This screenshot shows an example of the configurations.