OCLS provides the colleges with 11 account statements every year: one for each month, except for April and May which are combined into a single statement. The monthly statements are issued mid-month and itemize account activity and closing balance for the month prior.
This page provides answers to frequently asked questions about the Deposit Account Monthly Statements.
What should I do with my monthly statement?
Please review your account statement each month and let OCLS know if you notice any errors or have any concerns.
When will I get my monthly statement?
Monthly statements are usually issued around the 15th of each month. The combined April and May statement is issued in mid-June.
My subscription renewed last month. Why isn’t it included in my monthly statement?
Your monthly statement provides a record of invoices processed, which doesn’t necessarily correspond with subscriptions renewed because different vendors issue invoices at different times.
In principle, OCLS will accept an invoice for any acquisition that has been approved by the college. In practice, we frequently accept invoices as early as two months in advance of renewal date or as late as the last month of the resource's subscription period.
What does MANXXXX mean?
The invoices that OCLS issues to the colleges are numbered as MANXXXX (with the Xs replaced by actual numbers).
Deposit Account invoices will appear on the monthly statement for the month in which the invoice was issued, which is not necessarily the same as when payment for that invoice was received. If you would like to know if OCLS has received your invoice payment, please contact the eResources team.
Why don't the prices on my monthly statement match the price in CM?
The "Price" field in CM is your price in the vendor's currency, not including tax.
The prices on your monthly statements are in CAD and do include tax. These CAD prices, excluding tax, are eventually entered into the “Total Price” field in CM as well.