Attendees

1. Stacey Boileau (Co-Chair), OCLS

2. Emma Shaw, Sheridan College

3. Mary-Margaret Mirtsos, Centennial College

4. Susan Lee, Conestoga College

5. Sarah Walker, Confederation College

6. Carrie Cousineau, St. Lawrence College

7. Kathleen Lindsay, Georgian College

8. Danielle Emon, Consultant

9. Liana Giovando, OCLS

10. Aura Hill, OCLS

11. Lauren Rupert, Consultant (Guest)

Regrets

• Dijana Kladnjakovic (Co-Chair), Humber College

• Angela Ashton, Lambton College

• Mellissa Forget, St. Clair College

• Sarah Gillard, George Brown College

• Najeeb Ahmed, Humber College

• Rosina Leung, Seneca College

• Tiffany Millar, Confederation College

• Kent Reynolds, Niagara College

• Katie Lai, Algonquin College

• Venessa Koch, Mohawk College

Action Items

• Lauren Rupert to make updates maintenance to the LibGuide (See notes in Review the CLO Metadata Standards Examples for the LibGuide)
• Those working on LibGuide examples are to send their CLO Metadata Standards Examples to Lauren Rupert (lrupert@ocls.ca) to be added to the LibGuide
• Lauren Rupert to add examples of cataloguing records to their applicable sections of the LibGuide
• Video DVD
• Video Game
• Video Streaming
• 33 rpm
• Audiobook
• Audio Cassette
• Audio CD
• Audio Streaming
• Physical Object
• Kit
• Website
• VHS
• Film
• Computer Software
• Map
• Notated Music
• e-Notated Music
• Continue to discuss the purpose of the 035 field and how it should be displayed in the CLO Metadata Standards LibGuide

Discussion Items

Subcommittee Chair Update from Implementation Steering Committee

• ISC Update:

  • The Implementation Steering Committee is preparing to transition to the Page 1+ Steering Committee (Page Turners for short)

  • The Implementation Steering Committee had their last meeting of 2022 on December 13th - their first Page 1+ Steering Committee will be on January 10th, 2023

  • The committee will consist of (roughly) the same members with minor role changes

  • E-Resources -

  • Systems, Analytics and Data - the SAD subcommittee is seeking to wind down its activities and transition into a “sleeper agent” committee, which will mean committee members will be ready to form around projects as needed

  • Met/Cat - the metadata and cataloguing committee will remain as it is for now, there will likely be revisions in the new year (such as terms of reference and responsilities)

  • TCPR & UX - both committees have dissolved permanently

  • Overall, everyone is getting ready to plan for 2023 - focus is being put of subcommittee and participant roles as well as the overall responsibilities to CLO in addition to Page 1+

• Alma Digital

  • It has been confirmed that we have had access to Alma Digital this whole time

  • We were under the impression that there would be an implementation period for Alma Digital

  • Several colleges have begun building digital test repositories

  • In January/February there will be a refresher course about Alma Digital

  • There will also be a migration project for several colleges (those who have digital repositories/content), this will need Ex Libris support, and no timeline as of yet

• Rialto

  • Several are on track for an implementation, may have expressed interest in an implementation

  • OCLS is working with ProQuest for a discount - currently, they are working to finalize he agreement

  • If anyone is eager to begin implementing Rialto they are free to sign an agreement with ProQuest and begin implementing

• Leganto

  • Now that other projects are winding down there is more time and ability to dedicate to the Leganto investigation

  • An interest check regarding Leganto will be sent out in January

  • We will be checking Almas course reserve functionality and comparing it to the services Leganto offers to determine if Leganto could be considered a worth wile investigation

Review the CLO Metadata Standards Examples for the LibGuide (Deferred)

Review CLO Metadata Standards Excel Sheet - Resolve Yellow Tabs

• The subcommittee focused on the “Standards” tab

  • Decided that the standards tab could use slightly modified standards used for e-book cataloguing

  • Call outs for what changes in specific material types (key fields that change)

• Next meeting: map for CD-Rom and Standards

Discuss “Quick Reference Tools” for the LibGuides (Aura)

• We have chosen a “simplified' approach for the tables

• Decided not too include too many RDA links, or confusing/too extensive background information

• We want to be able to provide additional information (similar to the first page), but contemplating the benefits of adding more information

• Where should this be placed? What is the purpose and what is it supposed to achieve? How much context do we need?

• A possible place to begin is with quick links. This will allow us to evaluate later if we need additional materials/ resources/ instruction (for common use cases)

• We want to avoid too much information too quickly

• https://clo-collaboration-spaces.atlassian.net/l/cp/LMp94TmK

  • Individuals to add links to the table for discussion about what we have at the next meeting and discuss if we are okay to have some or all of them on the LibGuide

Next record templates (Stacey) (Deferred)

• Audio Streaming will be the next record template

Canada Commons - Document cataloguing standards (Stacey) (Deferred)

• Links into “Standards” discussion

Maawi Database record - original catalogued record (Stacey) (Deferred)

• Currently the record for this database collection do not have their own match points

RVM Authorities Support (Stacey) (Deferred)

• OCUL has made a statement of support for the inclusion of the RVM Authorities in the Alma Community Zone

• This statement was forwarded to the chair of CLO

• The CLO Chair put out a statement of support regarding the RVM Authorities in the Alma Community Zone (the agreement reflects that they support this in principle)

Open Library Initiative (Stacey)

• Stacey and Dijana are in conversation with E-Campus about their records (they are in Dublin Core)

• Liana speaking with Ex Libris regarding records

• If the metadata meets the standards Ex Libris would/could expose to the community zone for all to access

Serials Prediction Document - Humber (Stacey)

• Ex Libris, serials predictions in Alma

• Is the subcommittee interested in the Humber libraries staff individual creating a document to add to the guide (Alma/Primo VE Guide possibly) - allowing others to benefit from the work that Humber has done

• The subcommittee agreed that it should be undertaken - and the reference should be put together with the audience in mind

Meetings for next year (Stacey)

• There will be a couple more meetings in the new year

• The meeting invitation has been extended into January (will cancel those meetings that fall during break)

• Next meeting January 11th (hopefully some clarity by the end of January)