Attendees

1. Dijana Kladnjakovic (Co-Chair), Humber College

2. Stacey Boileau (Co-Chair), OCLS

3. Najeeb Ahmed, Humber College

4. Irene Sillius, Sheridan College

5. Mellissa Forget, St. Clair College

6. Susan Lee, Conestoga College

7. Mary-Margaret Mirtsos, Centennial College

8. Angela Ashton, Lambton College

9. Danielle Emon, Consultant

10. Liana Giovando, OCLS

11. Aura Hill, OCLS

12. Lauren Rupert, Consultant (Guest)

Regrets

1. Carrie Cousineau, St. Lawrence College

2. Sarah Gillard, George Brown College

3. Rosina Leung, Seneca College

4. Tiffany Miller, Confederation College

5. Jasper Romo, Georgian College

6. Kent Reynolds, Niagara College

Action Items from Previous Meeting

• Dijana Kladnjakovic to bring https://clo-collaboration-spaces.atlassian.net/l/c/JWd27m2B to the ISC at the following meeting (not the directly upcoming meeting on 2022-06-09) (deferred)
• Stacey Boileau to create an informal bullet point list displaying steps for record validation
• Aura Hill to email Metadata and Cataloguing Group with a call out for participants in an IZ/NZ Linking Instructions and Guidelines Working Group

Discussion Items

• Subcommittee Chair Update from ISC

  • Nothing to update

  • The ISC has been informed about the updated https://clo-collaboration-spaces.atlassian.net/l/c/aGffknze and the great progress being made on the spreadsheet

• OCLS loading of ACF, Curio, Criterion Update

  • As of today, OCLS has uploaded the ACF, Curio, and Criterion collections into the NZ.

  • So far everything is looking acceptable, however, there are lag and loading issues in the NZ that need to be worked on.

  • OCLS has not updated all records to RDA - discussion is needed to determine if this should be the job of OCLS

  • Stacey has been working on the validation of records in these collections

  • There are 6XX fields issues that need to be discussed further, conversation started today

  • ACTION ITEM: Stacey Boileau to create an informal bullet point list displaying steps for record validation

• IZ/NZ linking Instructions and Guidelines Working Group

  • Callout for participants for the new working group in the meeting

  • The purpose is to create specific guidelines for colleges that are running linking jobs

  • ACTION ITEM: Aura Hill to email Metadata and Cataloguing Group with a call out for participants in an IZ/NZ Linking Instructions and Guidelines Working Group

• CLO Metadata Standards (Loose Leaf, Websites, DVD, VHS, Film, Microform [revisit], Audio Cassette, Audio CD, 33rpm)

  • Applicable changes as reflected in the document

• Deferred Items:

  • The decision to set brief record rules in the NZ that will dictate the minimum required fields necessary in order for a new record to be contributed to the NZ (if a match is not found when running the linking job).

  • Questions that came out of Study Group:

    • Would like clarity on relationship between Local Tagging - Manual Bib Edits May Be Required, Network Zone and Local Fields Best Practices and Briefing Note 06 - Consortial Treatment of LC Subject Headings

    • Is there impact to colleges Migration Form?

    • Is moving 650 to 690 enough to preserve local heading or do we need another process to create a local authority file in the NZ (so other colleges could use subject headings)?

  • Planning for session on local fields and cataloguing in the consortium

• Any other business