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Ex Libris has prepared pre-extraction baseline (“version zero”) forms based on your test load forms and changes discussed on the Algonquin - Notes for Cutover page. The baseline forms, both Field Mapping and Migration, have been posted below. Please review these forms and follow instructions included in the Sirsi Field Mapping Form Version Tracking table and the Sirsi Migration Form Version Tracking table below.
June 16: Maureen Sheppard (Unlicensed) , your eRes draft form on MFT looks good.
We noticed there were no activations on the LICENSED_AGG tab. If that is intentional, no action needed, other to comment back here and let me know it’s fine. Or, let me know if you need to resubmit your e-Res form to update that tab. Thanks! (If you upload a new version, please make sure to give it a new date in the file name.)
Version | Drop-dead Due Date | Who Will Post
Baseline/Version Zero | May 6 | ExL
| Field Mapping for Data Validation | May 20 | Colleges
| Raw Field mapping form from the validator | June 6 | Jennifer/Stacey
| Draft Form for ExL Review | June 14 | Colleges/Jennifer/Stacey
| Final Version for Migration | June 21 | ExL
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| name like “…FieldMap_Raw_June6…” 
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Notes This is an unlocked copy of the Test Load (TL) form that includes changes discussed in Notes for Cutover. Make changes in the form if necessary by May 20th. Communicate changes you make by posting comments on this page.
| Notes If no changes were required to the Baseline form at left, repost the form above, or... ...post amended form with required changes above by May 20. Jennifer and Stacey will use this version when they validate your data.
| Notes Jennifer and Stacey will post your copy of the raw field mapping form from the validator here by June 6th. This version of the form is locked. You cannot make changes to this version. Communicate changes needed by posting comments on this page before June 14th if necessary. If no changes are needed, re-post the form at right by June 14th.
| Notes If no changes are needed, this may be the final version of your field mapping form. Andrea will post comments or questions to this page if needed. Versions under discussion can be posted below, if needed.
| Notes - Approved by College /("@" mention yourself to confirm)
- Submitted to migration (Andrea will check this box)
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| The only change was the addition of Summary Fund Code and Summary Fund Name to column B of the Funds tab. I will include these fields in the Funds extract (CSV). | | June 16: Maureen Sheppard (Unlicensed) , Here is an updated field mapping form: 
I made one change, which was to map the old Sirsi SERC_TITLE_KEY to a note field (otherwise it wouldn’t migrate anywhere, since you switched to SISAC_ID as a matchpoint) If you approve of the change, no action is needed, just let me know you approve of this form. Thanks Andrea Bainbridge (Unlicensed) I approve this form with the one small change. Maureen Or, I unlocked the “serial control” and you can undo my change and repost below. Thanks! |
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Version | Drop-dead Due Date | Who Will Post
Baseline/Version Zero | May 6 | ExL
| Raw Output from the Data Validator | June 6 | Jennifer/Stacey
| Draft Form for ExL Review | June 14 | Colleges
| Final Version for Migration | June 21 | ExL
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| name like "MigrationForm_Raw_May25.xlsm" 
June 9, from Andrea: Maureen Sheppard (Unlicensed) , see this excel file below for your item subfield report: 
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| Andrea will post |
Notes This document is FOR REFERENCE ONLY. This is a copy of Test Load (TL) form that includes changes discussed in Notes for Cutover. On many tabs it also still contains TL mapping preferences. Use this as a reference for filling out the CO form produced by the validator after June 6th, but DO NOT COPY/PASTE from this form into the CO form.
| Notes Jennifer and Stacey will post your copy of the raw migration form from the validator here by June 6th. Colleges: download this form and fill out all tabs manually by June 14. Use the baseline form posted at left as a REFERENCE ONLY. Be sure to fill in all tabs, including the Questionnaire Tab. When complete, post the new version in the column to the right.
| Notes Post your approved draft here by June 14. If no changes are needed, this may be the final version of your migration form. Andrea will post comments or questions to this page if needed. Versions under discussion can be posted below if needed.
| Notes - Approved by College /("@" mention yourself to confirm)
- Submitted to migration (Andrea will check this box)
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| | June 16: Maureen Sheppard (Unlicensed) I have updated your migration form draft:
Hi Andrea Bainbridge (Unlicensed) This seems to be the Fielding Mapping form reposted and not the Migration form. Maureen Download THIS VERSION of the migration form in order to make the changes requested in “Action Items” before you submit your final migration form. For “Changes” listed below, there is no action needed unless you want to make a different choice than I did. You can upload your next version below. Changes Questionnaire tab I added 950## as a local field, to preserve your Sirsi catkey I change line 19 to No, otherwise “$” would display in alt call nos.
 Item Base Status Tab Course tab Action Items | |