Best Practices for Committee and Subcommittee Chairs Using Confluence

Pages inherit the permission settings of parent pages. It is best practice to always create your new pages as a “child page” of your existing page. That way your new page will inherit the same permission settings. For example, if you are creating a new Meeting Agenda for the E-Resources Subcommittee, you should navigate to the E-Resources Subcommittee page in the left hand navigation menu and use the plus sign next to the Subcommittee title in the menu to create a new child page.

Committee and Subcommittee Chairs are directed to include all work of the committee in the Committee Pages assigned to them in Confluence. This includes meeting minutes, working documents and links to any external documentation the committee needs to do its work. Meeting schedules and format will be at the discretion of the Chair.

To restrict who can view or edit a page or blog post:

1. Choose the Restrictions  icon at the top of the page.

2. Choose whether you just want to limit only who can Edit, or who can View and / or Edit.

3. Enter users or groups then click Add to add them to the list. 
   If you chose Viewing and Editing restricted you can further specify for each person or group whether they can edit or just view the page. 

4. Apply the restrictions.

Learn more: https://confluence.atlassian.com/doc/page-restrictions-139414.html

Communication is vital to the success of the Subcommittees, and the expectations for communication are outlined below:

• Participate in relevant communication activities such as email, listservs, webinars, file sharing, surveys, and workshops related to the implementation.

• Provide updates as appropriate at ISC meetings.

• Communicate draft versions of documentation (e.g., policies, workflows, manuals) via established communication channels to Library Representatives for feedback and decision-making.

• Post meeting minutes and final versions of documentation (e.g. policies, workflows, manuals) to the collaborative space and distribute via established communications channels to all stakeholders.