Attendees
Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)
Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)
John Ellis (Subcommittee Chair – Systems/Analytics/Data)
Jane Burpee (Subcommittee Chair – Training/Communications/PR)
Virginia Roy (OCLS)
Liana Giovando (Project Manager)
Thomas Guignard (OCLS)
Dijana Kladnjakovic (Subcommittee Chair – Metadata/Cataloging)
Absent
Jessica Bugorski (Co-Chair)
David Luinstra (Co-Chair)
Action Items from previous meeting
- Liana to reschedule CLSP ISC Meetings from OCLS account so that the Project Office may host and be responsible for meeting documentation.
- Liana to share Leganto pricing with the group as an FYI for those interested.
- Liana to prepare “get-ready” informational packages for library leadership to pass on to IT departments in colleges.
- Liana will prepare a ‘best practices document’ to share with Subcommittee Chairs regarding the use of Confluence for organizing documents, workflows, and communication.
- Liana will invite all members of the Steering Committee to create an account in Atlassian so they have permission to edit the collaborative space in Confluence.
Subcommittee Chairs to get in touch with the committee members to welcome them:
- Metadata (Dijana & Stacey)
- EResources (Leigh)
- Systems (John)
- Discovery (Rachel)
- Training (Jane)
Discussion Items
Update on “Get Ready” Information Kits
Review and confirm College IT Department Participation info has what library leadership needs and is ready to share: Information for Your College IT Department
Data Cleaning Guidelines expected soon: Data Cleaning Recommendations
Early Education/Training expected soon
Policy and Workflow Review Guidelines expected soon
Scheduling of meeting with ExL and College IT CIO’s/OCCCIO Members/Strategically minded IT Department members to discuss Ex Libris data privacy and security configurations and raise questions from CLSP RFP HECVAT reviews.
Sample Subcommittee TORs have been added to pages.
Signed Participation MOU’s: Signed Participation Agreements
(time permitting) Review Best Practice Document for Subcommittee Chairs: Best Practices for Committee and Subcommittee Chairs Using Confluence
Confirm all ISC members have access to Confluence
Chairs are directed to include all work of the committee in the Committee Pages assigned to them in Confluence. This includes meeting minutes, working documents and links to any external documentation the committee needs to do its work. Meeting schedules and format will be at the discretion of the Chair.
Subcommittee members will be given accounts as they ask for them, rather than inviting everyone to create an account. Everyone can view all but only members of each Subcommittee will have access to edit if they need an account.
(time permitting) Project Plan Draft: /wiki/spaces/CI/pages/31129644