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2022-03-24 Meeting Minutes

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Attendees

  1. Jessica Bugorski (Co-Chair)

  2. John Ellis (Co-Chair)

  3. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

  7. Liana Giovando (Project Manager)

  8. Virginia Roy (OCLS)

  9. Thomas Guignard (OCLS)

  10. Aura Hill (OCLS)

  11. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

Action Items

  • Liana Giovando / vroy will gather more information from colleges on potential named users issues and discuss the issues further.
  • Liana Giovando to present overarching statement briefing note on Dijana’s behalf at User Experience Committee next meeting
  • Aura Hill to add LibGuide 2.0 (expanded version) to agenda in 2 weeks

Discussion Items

Subcommittee Chair Updates

Met/Cat:

  • Dijana presented idea for Connexion and it was a mixed reaction. They want to evaluate tool and a couple of members who have access will review and bring findings back to Met/Cat. Also want to ensure records through Connexion meet acceptable standard (don’t want standards to be too high that are unachievable/unsustainable). They were pleased that subscription could be covered by college.

  • They created a new briefing proposal for an overarching statement about catalogue.

  • ACTION ITEM: Liana to present overarching statement briefing note on Dijana’s behalf at User Experience Committee next meeting

  • Local Field Tagging document almost finalized; and will be brought to next ISC meeting. Next steps will focus on the need for ongoing/new training, process, maintenance.

TCPR:

  • Training - Basic LibGuide is almost ready, planning to launch beginning of next week. The Training Working Group will create an expanded version with more information. Planned for launch in mid-April.

  • ACTION ITEM: Aura to add LibGuide 2.0 (expanded version) to agenda in 2 weeks

  • Branding: Another round of name have been proposed - Notable, Point, Libra, Concert, O. Please vote in the survey.

E-Resources: Working on E-Resource testing with info from Nicole at OCLS and potentially creating a guideline for other colleges on what should be working when testing.

Systems: Incorporated info from Seneca into briefing note and asked for feedback from colleges on Statistical Categories Configuration in Alma. Briefing note should be ready to present to ISC soon. Also working on governance structure for post Go Live.

The Banner Ontario Leadership Team (BOLT) have established an IT working group and they are sharing useful information related to SIS integration.

Action Items Update

  • Accrual Accounting - Most of the colleges are using accrual accounting but not in the libraries. Ex Libris said they will not turn it on and if an individual college would like it, they can turn it on.

  • Named users - Liana and Virginia will go back to Ex Libris to discuss on number of named users as a security issue and sharing named user account and try to reduce cost of additional named users.

OCLS Update

  • OCLS is meeting tomorrow with incident recovery team to get full report. However, Defender software notified that an attack was imminent and it’s confirmed that no breach actually occurred.

  • Vulnerability will be reduced after Go Live due to information moving to hosting with Ex Libris.

  • OCLS will manage contract for Syndetics and negotiate directly with ProQuest. The original contract was negotiated with Sirsi.

  • OCLS is planning an “Alma Camp” for focused time on support role for OCLS and train their own internal teams.

Update to include https://clo-collaboration-spaces.atlassian.net/l/c/8q8Umkab as part of Risk Mitigation Plan

  • Deferred

  • Review risk rating (Medium)

    • Review process

NZ/IZ Linking Pilot Project

  • Humber, Sheridan, Lambton, La Cite participating in a pilot project to test how libraries can link IZ records to NZ and to see the consequences of linking different records from IZ and NZ in the test environment. It is optimal to test now as any errors will not be retained after cutover.

  • The objective is provide guidance to colleges on linking IZ and NZ records to ensure standards are maintained for the NZ.

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