Attendees

1. David Luinstra (Co-Chair)

2. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

3. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

5. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

6. Liana Giovando (Project Manager)

7. Thomas Guignard (OCLS)

8. Jana Purmalis (OCLS)

Regrets

1. Virginia Roy (OCLS)

2. Jessica Bugorski (Co-Chair)

3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

4. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

• Reminder to Subcommittee Chairs to invite Liana and Aura to all meetings.
• Jane Burpee and Aura Hill to coordinate a message that will go to all college liaisons about tracking individuals who have completed Alma Certification/etc.
• Aura Hill to include John and Thomas in the Network Zone Strategy Meeting invitation for Sept 27th.
• John Ellis to compose draft email with proposed recommendation for all participating libraries to have at least one Alma certified administrator from each college - for consideration by the ISC at our next meeting.

• Liana Giovando to consider proposal for submission to OLA Super Conference
• David Luinstra to mention in meeting with Chris and request CLSP to be added as an occasional agenda item at CCVPS meetings to maintain awareness
• vroy to obtain the OCCIO meeting schedule

Discussion Items

Review draft Agreement Summary

This summary of our Ex Libris SaaS agreement has been prepared to provide library leadership and possibly college leadership with a “cliff’s notes” version of our agreement should they want to know more about the terms of the Agreement. This summary should still be considered confidential information. A copy of the agreement will be sent separately by email. It will not be stored on Confluence.

ACTION ITEM: All ISC members to review the Agreement Summary and send Aura updates by end of day today.

Ex Libris Meeting Schedule Update

The following schedule was amended and approved by the ISC. Ex Libris has agreed to amendments and the PMO will send meeting invitations asap.

Invitations for all sub-committee meetings to PM & PCA

• ACTION ITEM: Reminder to Subcommittee Chairs to invite Liana and Aura to all meetings.

Updates from Subcommittee Chairs

• TCPR:

  • The TCPR will track names of library staff who have completed the Alma Certification and Primo VE Certification.

  • The TCPR will also track general Ex Libris training completed by all library staff. The group intends to prepare a table that can be updated by library staff directly in Confluence.

    • ACTION ITEM: TCPR to coordinate a message to all college liaisons about tracking individuals who have completed Alma Certification/etc.

• Systems:

  • The Systems committee has questions for Ex Libris regarding data sharing across the Network Zone. We want the capacity to track metrics for CLO analytics but we also want to protect personal information.

    • ACTION ITEM: Aura to include John and Thomas in the Network Zone Strategy Meeting invitation for Sept 27th.

  • The Systems subcommittee proposed that the ISC make a recommendation to all participating libraries that there be at least one Alma certified administrator from each college. This point should be handled gently because smaller colleges have already expressed concern with their ability to have one certified staff member and it was an important point of contract negotiations that each colleges is not required to have at least one certified staff member.

    • ACTION ITEM: John to compose draft email with proposed recommendation for consideration by the ISC at our next meeting.