Attendees

1. David Luinstra (Co-Chair)

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

3. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

6. Liana Giovando (Project Manager)

7. Thomas Guignard (OCLS)

Regrets

1. Jessica Bugorski (Co-Chair) 

2. Virginia Roy (OCLS)

3. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

• Liana Giovando to complete Briefing Note fallible form including examples and suggested word counts.
• Liana Giovando to give John contact info for person at Humber’s who is in touch with BOLT.
• Liana Giovando to edit all ToRs for consistency.
• Liana Giovando to continue editing the Committee Guidelines and Guiding Principles and notify ISC when the material is ready for feedback.
• PMO to continue editing Briefing Note drafts and to notify relevant Subcommittees when material is ready for their review.

Discussion Items

1. Update on Committee Guidelines and Introducing the CLSP sections

   1. Committee Guidelines / Introducing the CLSP

   2. These materials are still in draft form. Liana will update the ISC when the material is ready for feedback.

2. Update on Briefing Notes

   1. The Briefing Note template is available as a draft but Liana will reformat the document so that it is a fallible form to help keep our material consistent. Briefing Note Template

   2. Authors will always be the Subcommittees and the audience will always be the ISC because Briefing Notes will be “official” recommendations from Subcommittees and it will be the job of the ISC to either accept or propose changes.

   3. PMO will assist with drafting briefing notes for the convenience of Subcommittees when appropriate

   4. Briefing Notes in draft or requested so far are listed below. The PMO is working on the initial drafts of these documents and will notify relevant Subcommittees when they are ready for review.

      1. Metadata/Cataloguing Committee (being drafted by PMO)

         1. Recommendations for Bibliographic and Holding Data Migration https://clo-collaboration-spaces.atlassian.net/l/c/KRS5xt50 including Briefing Note for the order of operations when it comes to loading to the Network Zone.

         2. Recommendations for Minimum Bibliographic Standards https://clo-collaboration-spaces.atlassian.net/l/c/nZr6Fwun

      2. e-Resource Subcommittee (being drafted by PMO)

         1. Early Considerations for e-Resource Migration; How to handle/manage metadata for records that are not in the Ex Libris knowledebase or are not to our liking. https://clo-collaboration-spaces.atlassian.net/l/c/FGr2wjMJ

      3. Systems/Analytics Subcommittee

         1. Recommendations on the limitations and opportunities that Alma will provide for analytics. https://clo-collaboration-spaces.atlassian.net/l/c/Qdyr12aJ

         2. Recommended 3rd party integrations for all participating colleges. https://developers.exlibrisgroup.com/alma/integrations/

3. Signed Participation MOU’s: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/17891350/Participation+MOU#Signed-Participants

   1. Only La Cite is missing. David to reach out to Kathryn

4. News Update

   1. PMO is reaching out to Non-Sirsi colleges to conduct a needs assessment

   2. SaaS Agreement Update - We now have the latest version of the agreement with comments from Ex Libris. Our team will review and meet with Ex Libris early in the week of August 9th. It is optimistic but maybe we can have an agreement ready for signing as early as the following week.

   3. OCLS is hiring a new staff member to support the project as the CLSP Project and Communications Administrator. Final interviews will take place the week of August 9th and the position will begin asap.

5. New Business - The Systems/Analytics Subcommittee has lost a member. Does anyone have a suggestion for someone to take the place? We will leave it for now and solicit another member in the future if it is necessary.