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2021-08-03 Meeting Minutes

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Attendees

  1. David Luinstra (Co-Chair)

  2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  3. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Liana Giovando (Project Manager)

  7. Thomas Guignard (OCLS)

Regrets

  1. Jessica Bugorski (Co-Chair) 

  2. Virginia Roy (OCLS)

  3. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/152043549/2021-08-03+Meeting+Minutes#Attendees

Action Items from Previous Meeting

  • John and Systems/Analytics Subcommittee to prepare Briefing Note on recommended 3rd party integrations for all participating colleges. https://developers.exlibrisgroup.com/alma/integrations/
  • Dijana and Metadata Subcommittee to consider a Briefing Note for the order of operations when it comes to loading to the Network Zone?
  • Stacey & Danielle to prepare Briefing note on Network Zone Setup/Migration Options (Annex E, section 4)
  • Liana Giovando to complete Briefing Note template including examples and suggested word counts.
  • John and Systems/Analytics Subcommittee to keep track of collaboration with BOLT group (Banner Ontario Leadership Team).
  • Liana Giovando to edit all ToRs for consistency.
  • Liana Giovando , Danielle, and Thomas to prepare BN request. Draft started here: Request for Briefing Note, Re Analytics Recommendations

Discussion Items

  1. Update on Committee Guidelines and Introducing the CLSP sections

    1. Committee Guidelines / Introducing the CLSP

  2. Update on Briefing Notes

    1. Authors will always be a Subcommittees

    2. Audience will always be the ISC

    3. PMO will assist with drafting briefing notes for the convenience of Subcommittees when appropriate

    4. Briefing Notes in draft or requested so far:

      1. Metadata/Cataloguing Committee (being drafted by PMO)

        1. Recommendations for Bibliographic and Holding Data Migration https://clo-collaboration-spaces.atlassian.net/l/c/KRS5xt50 including Briefing Note for the order of operations when it comes to loading to the Network Zone?

        2. Recommendations for Minimum Bibliographic Standards https://clo-collaboration-spaces.atlassian.net/l/c/nZr6Fwun

      2. e-Resource Subcommittee (being drafted by PMO)

        1. Early Considerations for e-Resource Migration; How to handle/manage metadata for records that are not in the Ex Libris knowledebase or are not to our liking. https://clo-collaboration-spaces.atlassian.net/l/c/FGr2wjMJ

      3. Systems/Analytics Subcommittee

        1. Recommendations on the limitations and opportunities that Alma will provide for analytics. https://clo-collaboration-spaces.atlassian.net/l/c/Qdyr12aJ

        2. John and Systems/Analytics Subcommittee to prepare Briefing Note on recommended 3rd party integrations for all participating colleges. https://developers.exlibrisgroup.com/alma/integrations/

  3. Signed Participation MOU’s: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/17891350/Participation+MOU#Signed-Participants

  4. News Update

    1. PMO is reaching out to Non-Sirsi colleges to conduct a needs assessment

    2. SaaS Agreement Update

    3. New hire

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