Attendees

1. Jessica Bugorski (Co-Chair) 

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

4. Liana Giovando (Project Manager)

5. Virginia Roy (OCLS)

Regrets

1. David Luinstra (Co-Chair)

2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

5. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

6. Thomas Guignard (OCLS)

Action Items

• All, complete TORs prior to July 27th. Come to the meeting on the 27th having read all others and prepared to make comments.
• Liana to share comments on HECVAC that were made during the RFP process with Ex Libris and request an updated HECVAT as well as SOC2 Type2
• Liana to post Ex Libris SOC2 Type 2 and revised HECVAT, webinar recording, presentation slides, and links shared during session to Confluence.
• Liana, Jess, and David to prepare message for CLO18
• Liana to compile list of contacts from Ex Libris information session held July 13th.
• Jess to send list of questions to Seneca and Loyalist regarding participation in CLSP
• Jess to reach out to Humber, La Cite, and George Brown re signing the Participation MOU. (John promised Algonquin’s as soon as he returns from vacation)

Discussion Items

1. Recap of Ex Libris Information Session - any impact on Annex I & J ?

   • Next steps:

     • We will share college comments on HECVAT that were made during the RFP process with Ex Libris. Ask Ex Libris to revise and resend based on those comments.

     • Share SOC2 Type 2 and revised HECVAT, as well as other specific information related to Security, Privacy and Compliance on a page in our collaborative space.

     • Message from ISC chairs to CLO18,

       • here is where your IT people can get the information we promised

       • keep your “hands on” your IT people now that we have their attention

       • Tell them something like this, “Please let us know if your college will require further security assessment now that

         • you are aware of the involvement that Ex Libris will have with college systems potentially containing Personal Information,

         • have reviewed the documentation regarding data security, privacy and compliance,

         • and considered the information shared in this Information Session.

         • We have the opportunity to integrate your feedback into the agreement now so please speak up if you have anything to add.

         • Please tell us which systems are used in your college…

2. Update on contract negotiations /wiki/spaces/CI/pages/87392272

3. Including Seneca and Loyalist

   1. Action ITEM: Jess to send list of questions to Seneca and Loyalist.

4. Signed Participation MOU’s: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/17891350/Participation+MOU#Signed-Participants

   • This page will be moved to the public side of the site.

   • Action Item: Jess will reach out to Humber, La Cite, and George Brown. (John promised Algonquin’s as soon as he returns from vacation)

5. Review Danielle’s Comments on ANNEX E (document sent separately by email)

   1. Deferred to next meeting.

6. Review draft Decision Making Framework

   1. Deferred to later meeting.

7. Discuss Subcommittee Terms of Reference

   1. Three out of five Subcommittee Chairs have drafted Terms of Reference. We are going to extend the deadline to July 27th for our drafts. We will request that Chairs do not bring their draft TORs to their groups for discussion until the ISC has reviewed all TORs.

8. (Time permitting) Review Danielle’s eResource Migration - Early Considerations

   1. Deferred

9. (Time permitting) Communication

   1. Deferred