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The Page Turners group is made up of five six voting members and two ex officio members. Voting members must be individuals in administrative roles of the participating Page 1+ Libraries who show strong leadership and vision. The group of voting members should include regional representation from across Ontario as well as subject matter expertise. Chair/Two Co-Chairs:Call meetings, set agendas, chair meetings, provide updates to CLO Executive and , CLO membership and other external stakeholders, review Briefing Notes and prepare as necessary to come to informed decisions on important issues raised to the Committee. Subject Matter Experts:
Working Group Chairs report on activities of the Working Group, prepare Briefing Notes to help the Page 1+ Steering Committee come to informed decisions on important issues and relay actions and decisions of the Committee to Working Group members. Ex Officio Members:Ex officio members includes one OCLS Executive, Manager of Services, or Page 1+ Coordinator, and one note taker? OCLS Executive Director or Manager of Services – ex officio: Offer council and guidance as a trusted partner and resource. Service TermsTBD |
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The Page Turners will meet monthly. The group will meet with CLO three times per year. These meetings can be held as a part of regular CLO meetings, or as stand-alone separate meetings as the CLO membership prefers.
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Decisions will be made by consensus whenever possible. When a consensus cannot be reached, the following shall apply: TBD The Page Turners group will be given the authority to make decisions on behalf of the CLO Membership. There may be a difference when it comes to financial decisions that impact the colleges budgets. High-impact financial decisions must be taken to all the members. |
Co-chairs also sit on working groups, as needed; (co-chairs require appropriate level of comfort with report writing (reports to CLO, CCVPS, etc.) Four Additional Voting Members4 additional members who sit on aforementioned committees (not as chairs or voting members, necessarily).
All committee members will act as back-up for each other and communicate to ensure that there is always a representative at relevant committee/working group meetings.
committee representatives are responsible for taking notes and determining action items of relevance and importance to Page Turners notes and actions are provided via Confluence (template to be provided) and action items are rolled up to the co-chairs as agenda items for future meetings. Create a method for rolling up and prioritizing a) new developments from ExLibris and b) innovative ideas for use of Page 1+ (may need to appoint relevant liaisons). Ex Officio Members:Ex officio members includes one OCLS Executive, Manager of Services, or Page 1+ Coordinator, and one note taker? OCLS Executive Director or Manager of Services – ex officio: Offer council and guidance as a trusted partner and resource. Service TermsTBD - Membership will be reviewed every two years. |
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The Page Turners will meet monthly. The group will meet with CLO three times per year. These meetings can be held as a part of regular CLO meetings, or as stand-alone separate meetings as the CLO membership prefers.
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Page 1+ is a collaborative effort. In order for this project to be successful, deliberations of the Page Turners and their final recommendations must be made in the name of all colleges participating in this project, as a group. Please see the Decision Making Framework for Details: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/77266968/Decision+Making+Framework+Draft When an agenda item will result in a decision by the Committee, the item should be added to the agenda (in the format of a formal motion or Briefing Note) and shared with Committee members prior to the meeting with sufficient time for members to become familiar with the issue.
The Page Turners group will be given the authority to make decisions on behalf of the CLO Membership. There may be a difference when it comes to financial decisions that impact the colleges budgets. High-impact financial decisions must be taken to all the members. |
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The Page 1+ Steering Committee is accountable to CLO. Do other CLO Committees such as Metadata, eResources or Metrics report to Page 1+? How will we ensure committee members are working across silos and not making decisions in isolation? Meeting Agendas & Minutes All meeting agendas and minutes will be stored in Confluence. Briefing Notes and official motions will be stored in Confluence, with the exception of confidential materials that will be distributed by email and saved on the OCLS H-Drive under the CLSP Project Management Office directories. Reporting to CLO The committee reports to College Libraries Ontario (CLO). CLO reports will be handled by the Co-chairs. The committee recognizes College libraries that have expressed an interest in a shared ILS as their stakeholder group. The broader CLO membership is recognized as an interest group. Communications will be provided via email to participating libraries as needed. CLO updates as required. Reporting to CCCVP TBD Reporting to others? TBD |
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Insert how and when the terms of reference will be reviewed and the process for amending the terms of reference. Questions to consider:
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