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Data cleaning hindsight - past experiences for review

Notes from Novanet

​​https://www.novanet.ca/adventures-in-alma-issue-2/

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Work resumed in September and the small working groups, lead by the Implementation Advisory Group, have started meeting again. They have been busy cleaning up things collection codes, old orders, separating print and electronic holdings, fixing record formats and the like. A full list of cleanup jobs in the queue and those that are completed can be seen at: ​​https://www.novanet.ca/clean-up-reports/

CARLI

89 institutions migrated from Voyager, went live in June, 2020.

• https://www.carli.illinois.edu/products-services/i-share/alma-primo-history-migration shows ‘Priorities for data cleanup’ at bottom of page

• https://www.carli.illinois.edu/products-services/i-share/alma/datacleanup: shows a list of maintenance projects and assigns a level of importance to each.

CUNY

CUNY migrated from Aleph, 2020.

• https://guides.cuny.edu/LSPImplementation/DataMigration: scroll to bottom of page for minutes of the Data Migration Task force – these documents contain notes about some of their data clean up efforts… particularly the June 2019 meeting.

GALILEO INTERCONNECTED LIBRARIES (GIL)

This particular article about the University System of Georgia Alma/Primo implementation seems to offer some particularly insightful information for data cleanup, legacy practices and cleanup before go live and ‘what they would do differently:

Lee, J., & Frost, G. (2017). Manipulating Data and Moving Forward: Transitioning to a Shared Cataloging Environment. Collaborative Librarianship, 9(3), 215–. https://digitalcommons.du.edu/cgi/viewcontent.cgi?article=1351&context=collaborativelibrarianship

• The https://drive.google.com/file/d/0BzbLCmZK-afaMWZBZkY3UEhVMW8/view?usp=sharingwas adopted in response to the need for a more collaborative cataloguing framework to support Network Zone cataloguing.

SUNY

SUNY Library Consortium went live in July, 2019, migrating from Aleph. What is interesting here, is that SUNY used a set of ‘Vanguard’ libraries to “help facilitate SUNY's development of the network zone and other consortial configurations,” prior to determining how all 60 SUNY institutions would migrate their data to Alma and Primo. What follows are links relevant to their data cleaning initiatives:

• https://slcny.libguides.com/dmtf/migprep: this link includes a PowerPoint presentation that outlines their data cleaning recommendations

UNIVERSITY OF CALIFORNIA

University of California has just recently gone live with Alma/Primo VE, with libraries migrating from WMS, III and Voyager. The following blog documents their data cleanup recommendations prior to Go-Live:

• https://uc-sils.atlassian.net/wiki/spaces/IDC/blog/2021/05/05/1436811326/Go-Live+Data+Cleanup+Recommendations Includes discussion on prefixes for 035 prior to migration. Note folders for 2020 cleanup recommendations as well.

Implementation hindsight - past experiences for review

Session recordings from the SUNYLA Midwinter 2019, Moving to Alma/Primo VE: Hindsight is 20/20

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UC Santa Cruz - “Implementation Minus 40 Days: Considered Pragmatism Under Pressure”: https://escholarship.org/content/qt08m1b3gd/supp/ELUNA_-_Implementation_Minus_40_Days.pdf

COLORADO STATE UNIVERSITY (CSU) & CONNECTICUT STATE COLLEGES AND UNIVERSITIES (CSCU)

This article documents two more academic implementations that may offer some additional insights for data cleanup, communications and general migration form completion.

D’Amato, K., & Erb, R. A. (2018). The Road from Millennium to Alma: Two Tracks, One Destination. The Serials Librarian, 74(1-4), 217–223. https://doi.org/10.1080/0361526X.2018.1428475