This sub-project aims to identify the data points required by the CLO annual stats gathering that can be collected in Alma. The idea is to automate this process for the Alma colleges and save them from the trouble of manually filling in the CLO stats for this data. We should also identify what historical data should ideally be imported from existing ILS into Alma to support those stats.
CLO Survey questions
Question | Available in Alma | Alma field(s) | Notes/details |
|---|---|---|---|
Section A - Use, Facilities and Services | |||
Gate Count | No | ||
In-library Use | No? | Is this available in Alma? See note below from Georgian College, they are tracking this info in Sirsi currently. | |
Interlibrary loan lending: Total number of lending requests received (filled and unfilled) | ? | Through Resource Sharing module? | |
Interlibrary loan lending: Total number of lending requests filled | ? | Through Resource Sharing module? | |
Interlibrary loan borrowing: Total number of requests sent (filled and unfilled) | ? | Through Resource Sharing module? | |
Interlibrary loan borrowing: Total number of requests filled by other institutions | ? | Through Resource Sharing module? | |
Number of Classes Taught | No | ||
Number of Students Taught | No | ||
Direct Circulation | Yes | Count all items which are charged out for use, whether the use is inside (e.g. reserve) or outside the library. | |
Number of Reference Transactions | No | ||
Virtual Chat Help questions asked | No | ||
Virtual Chat Help questions answered | No | ||
Section B – Collections | |||
Count of print monographs | Yes | ||
Count of electronic monographs | Yes ? | Can this be extracted from electronic portfolios? | |
Count of print periodicals: Total current print subscriptions | ? | Possibly, if libraries track all subscriptions in Alma? | |
Count of electronic periodicals | ? | ||
Count of physical media | ? | Count all other physical formats, including DVDs, videos, audio CDs, prints and other visual materials | |
Count of streaming media titles | ? | Can this be extracted from electronic portfolios? | |
Count of databases | ? | Can this be extracted from electronic portfolios? | |
Open Access resources included in the library catalogue | ? | It's a yes/no question, then they have a text box where they describe the items. Can a list of OA resources referenced in Primo be exported? | |
Section C – Expenditures | |||
Expenditures on Personnel (salaries and benefits) | No | ||
Expenditures on Print Monographs | Yes? | Provided all libraries use Alma for acquisitions | |
Expenditures on Electronic monographs (eBooks) | Yes? | ||
Expenditures on print periodicals | Yes? | ||
Expenditures on Electronic periodicals | Yes? | ||
Expenditures on Physical media | Yes? | ||
Expenditures on Streaming media | Yes? | ||
Expenditures on databases | Yes? | Do libraries tend to track all expenditures in their ILS/LMS if they use an acquisition module? Including eResources, etc? If not, then this won’t be provided by Alma. | |
Total Collections Expenditures | Yes? | Sum of the above, provided data is reliable. | |
Other expenditures | No | ||
Total Institutional Budget | No | ||
Section D – People | |||
Number of FTE administrator positions funded from your library’sbudget | No | ||
Number of FTE librarians | No | ||
Number of FTE library staff positions | No | ||
Number of FTE Student Aides | No | ||
Number of other FTE staff positions funded by the library budget, excluding those already counted | No | ||
References
CLO Metrics & Assessment Committee - Chair (as of Dec 2021): Ross Danaher, Loyalist College
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