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Description
OCLS provides the colleges with 11 account statements every year: one for each month, except for April and May which are combined into a single statement.
The monthly statements are issued mid-month and itemize eResources deposit account activity and closing balance for the month prior. These statements include your final price per subscription in the local currency (including tax).
OCLS provides the colleges with 11 account statements every year: one for each month, except for April and May which are combined into a single statement. Please review your account statement each month and let OCLS know if you notice any errors or have any concerns.
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Pricing
The Price field in CM is your price in the vendor's currency, not including tax.
The prices on your monthly statements are in CAD and do include tax. These CAD prices, excluding tax, are entered into the Total Price field in CM as well.
Renewals & Invoice Processing
Your monthly statement provides a record of invoices processed, which doesn’t necessarily correspond with subscriptions renewed because different vendors issue invoices at different times. In principle, OCLS will accept an invoice for any acquisition that has been approved by the college, as long as it is within our invoicing deadline of the fiscal year
OCLS frequently accepts invoices as early as two months in advance of renewal date or as late as the last month (March) of the current fiscal year.
Action for Colleges
Please review your account statement each month and let OCLS know if you notice any errors or have any concerns.