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For an anticipated deficit at year end, a final top-up invoice is issued in February. For more information, see the Deposit Account Balance Statements & Top-Up Invoices page.
Estimates | 2 estimates |
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Invoices | 2 invoices |
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1 top-up invoice | February |
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For example, if your estimated expenses for the first half of 2022/23 are $20,000 and your closing balance for 2021/22 is $100, your April 2022 invoice will be for $19,900.
Mid-Year Estimate
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& Invoice
Your second Estimate of the year will be issued in June and will itemize your anticipated expenses for the second half of the year, from September 1st through March 31st. Your mid-year invoice amount will be based on these expenses while also taking into consideration any differences between the information in your April Estimate and your actual account activity over the past two months.
For example, if a renewal was included in your April Estimate that you subsequently decided to cancel, the cost we estimated for that renewal will be subtracted from your Mid-Year Invoice amount.
Action for Colleges
Review your
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Estimate
Please review Review your Estimate estimate carefully. If you notice any errors or would like to make any changes, please let us the eResources team know as soon as possible. Once When the Estimate estimate is issued, you have about a month to make changes to it, after which point we require OCLS requires a final, approved copy to use for invoicing.
Details about how to approve your Estimate estimate and the approval deadline will be are provided alongside your Estimate report. You can also find the Estimate estimate approval deadline in the eResources Calendar.
Making
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Changes after estimate provided
Regardless of what is outlined in your estimate, you may continue to add or cancel subscriptions to/from your Deposit Account throughout the year. For information about how to cancel or renew a subscription through OCLS, see the Renewal Quickstart Guide.
Additions of a new subscription or purchase to your account may lead to a deficit at year-end, and OCLS will issue a top up invoice.
Cancellations may lead to a surplus in your account which will be substracted from your next biannual invoice (April or Mid-Year). To request a refund instead, please contact the eResources team.
Pricing
Pricing
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Differences
The following table explains the differences between the prices in your estimate, monthly statement and CM.
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