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For example, if a renewal was included in your April Estimate that you subsequently decided to cancel, the cost we estimated for that renewal will be subtracted from your Mid-Year Invoice amount.
Action for Colleges
Review your estimate
Please review your Estimate carefully. If you notice any errors or would like to make any changes, please let us know as soon as possible. Once the Estimate is issued, you have about a month to make changes to it, after which point we require a final, approved copy to use for invoicing.
Details about how to approve your Estimate and the approval deadline will be provided alongside your Estimate report. You can also find the Estimate approval deadline in the eResources Calendar.
Pricing
The following table explains the differences between the prices in your estimate, monthly statement and CM.
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Sales Price in CM
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Total Price in Estimate
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Total in Monthly Statement
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Currency
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Vendor's currency (see Currency field in CM)
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CAD (estimated exchange rate)
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CAD (paid exchange rate)
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Includes HST?
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No
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Yes
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Yes
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Final price?
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No (the Total price (local currency) field does not include HST
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If available, otherwise estimated (see notes in Estimate for details)
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Yes
Changes after Estimate Provided
Making changes after estimate provided
Regardless of what is outlined in your estimate, you may continue to add or cancel subscriptions to/from your Deposit Account throughout the year. For information about how to cancel or renew a subscription through OCLS, see the Renewal Quickstart Guide.
Additions of a new subscription or purchase to your account may lead to a deficit at year-end, and OCLS will issue a top up invoice.
Cancellations may lead to a surplus in your account which will be substracted from your next biannual invoice (April or Mid-Year). To request a refund instead, please contact the eResources team.
Pricing
Pricing differences
The following table explains the differences between the prices in your estimate, monthly statement and CM.
| Sales Price in CM | Total Price in Estimate | Total in Monthly Statement |
Currency | Vendor's currency (see Currency field in CM) | CAD (estimated exchange rate) | CAD (paid exchange rate) |
Includes HST? | No | Yes | Yes |
Final price? | No (the Total price (local currency) field does not include HST | If available, otherwise estimated (see notes in Estimate for details) | Yes |
Price Increase Guideline
Your new Price Increase Guideline comes into effect the day after the Estimate estimate approval deadline.
By default, OCLS does not go back and update the status of subscriptions that have already been set, regardless of renewal date or renewal response deadline. For more information, please see the Price Increase Guideline Program page.