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By decreasing the number of invoices your library receives, your Deposit Account creates local capacity and minimizes overhead costs. And with funds on hold, OCLS can process your vendors’ invoices efficiently.
This page provides general information about your eResources Deposit Account. Please see the other pages in this series for more detailed information about the specific topics below:
Annual Timeline
📅 Find dates and deadlines for the annual milestones outlined below in the eResources Calendar
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To determine an appropriate amount to invoice for, OCLS prepares an account forecast for each college (an “Estimate” report). The colleges have a month to carefully review and approve their Estimate before we issue the invoice is issued.
In advance of year-end, OCLS prepares another account report to project each college’s fiscal year closing balance (a “Balance Statement” report). We will issue a A third and final "top up" invoice will be issued if your Balance Statement shows a deficit.
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Monthly Statement: Itemized account activity and closing balance for the previous month
Estimate: Biannual forecast to determine biannual invoice amounts
Balance Statements: Pro forma year-end balance projection to determine whether a third ("top up") invoice is necessary to avoid a deficit
FAQ: WHAT PAYMENTS CAN I MAKE FROM MY DEPOSIT ACCOUNT?
OCLS uses your Deposit Account to pay your vendor invoices for online products acquired under our eResources Management service. Any other fees owing to OCLS must be paid by separate invoice.
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For assistance, please contact the eResources team.Deposit Accounts Calendar Deposit Account Calendar