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Introduction
The page describes how to test the process for batch updating MARC 21 control fields in select bibliographic records in the Alma test environment (see Go Live Readiness Checklist, page 3).
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If you wish to perform edits to a specific group of records, you may prefer to convert a logical set to an itemized set.
To convert a logical set to an itemized set
Create a logical set:
Go to: Physical Title Search > Save and Filter Query >Set Name
This allows you to save all records that fit a specific search criteria.
Create itemized set:
Go to: Admin > Manage Jobs and Sets > Manage Sets.
Select the logical set name.
From the three dot menu (row actions list), select Itemize.
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Alternate Options for Saving Select List of Records to Itemized Set
Option 1: Example: physical title search to isolate records containing CAT=DVD
Go to Admin > Manage Jobs and Sets > Manage Sets
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Select Add Set
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and then select Itemized.
In Set content type
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, select your content type.
Select Add Members to Set
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and select Save.
Option 2: To add records to your set:
Open your set.
Select Add Members to Set.
Do a repository search.
Select records.
Add selected records and select Done.
Example: physical title search to isolate records containing CAT=DVD
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Step 2: Create Normalization Rules
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Alma requires that you add your rules into a normalization process in order to edit multiple fields at once.
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Go to: Alma Configuration > Resources Configuration > General > Processes > Add a process.
In Process Details:
For Business Entity, select Bibliographic title.
For Type, select Marc 21 Bib Normalization.
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Step 4: Run Job
Go to Admin > Manage Jobs and Sets > Run a Job > (Type) Marc 21 Bib normalization
Select the normalization job to run and select Next.
Select set, then select Submit. Alma
Alma will perform the normalization process (batch edit) on the selected set of records.
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