A: Access has been provided via emails from Ex Libris.

In Confluence, the instructions and links for the Sandboxes are on XXXX page.

In Basecamp, they are in Docs & Files, in the Sandbox Information file.

Image Added

A: There are two Alma Sandboxes. Ex Libris has found that to be sufficient in other projects. If issues arise, Ex Libris will determine if another Sandbox is needed.

It refers to circulation. In Alma, fulfillment is the process by which patrons borrow and return physical resources, or access electronic or digital resources, from the institution. 

A: Yes, they will be refreshed quarterly upon request.

A: Yes, in principle, all colleges will cut over on the same date and have the same Go Live DateNo, OCLS can act as an Administrator on your behalf. The Implementation Steering Committee does recommend that each college has at least one person certified.

A: Usually one hour. Occasionally, meetings may be longer if neededRegister and start going through the self-paced training after the delivery of the Test Load.
Complete certification prior to the start of Cutover.

A: One hour each week. These meetings will also include training questions, tips and tricks, etcIndividuals at your institution who will be responsible for overall system configuration changes.

A: We There are in the process of developing a schedule and will send out invitations for meetingsaround 49 sessions in total, an average of 8 minutes each. The entire course is around 4 hours of online training, with a 40-question exam covering all the major Alma functional areas.

By the beginning of June.

A: It ensures that colleges have a level of knowledge and expertise required to successfully manage their Alma configurations while in production.

A: Yes, Basecamp is Ex Libris’s collaboration tool. It will host detailed information about the project, AlmaEx Libris project information, including a message board, high-level activities and tasks, documents, etc. Confluence is used by the PMO and will mainly have reminders, communications, project overview, committee information, etc.

For information on how to use these tools, use the following links:

• Basecamp Tour

• Confluence Tour

A: There is one Basecamp with a message board for questions, high-level project activities (To Dos) managed by Ex Libris PM, documents and calendar. About 75% of content on Basecamp will probably be applicable to all colleges with some components that are unique to specific colleges. There are options to limit information you see and are notified about from Basecamp. Basecamp Tour link [?]

A: The PMO is still exploring how this will be set up.

A: There is no pressure to clean up records before Test Loads. If your college intends to clean up data in advance, completing the clean up before your first data extraction is ideal.

There is time between loads to update authority records. Also, tools are available to help with data clean up (e.g., deleting duplications, mass updates).

A: Access has been provided via emails from Ex Libris. If you have access to Basecamp, the links to the Alma sandboxes are in the Documents folder under Sandbox Information.

Image Removed

is given in the Define Phase at the beginning of December and will continue in the Build Phase.

A: Yes, in principle, all colleges will cut over on the same date and have the same Go Live Date.

A: One hour two times per week. Meetings may also include training questions, tips and tricks, etc.

, there is a schedule of activities, meetings and milestones available on Basecamp. There is also an Onboarding Phase Meeting Schedule on Confluence.

A: Yes, it is recommended to invite the appropriate IT staff from your college.

A: Yes, they need to be part of the third party integration.

Basecamp has a significant amount of information and most of it is not relevant for IT. A: Ex Libris recommends completing the third-party integration form and then Ex Libris will link to documentation for each Third Party Integration Form first. Then, based on that, they will provide documentation links for each piece of software, which should meet provide the specific information for IT needs. Ex Libris will provide troubleshooting sessions if needed.