The RSWG Co-Chairs have prepared a list of questions regarding the digitization instructions for your consideration. Please gather to consider these questions and prepare a response for the RSWG Co-Chairs. Feel free to send us your own questions that come up as you consider these decisions. For example, you may find you have questions regarding the scope or parameters.

The intention of the RSWG is to provide digitization instructions as a first step towards enabling digital resource sharing. The use case envisioned is sharing portions of physical materials directly with a single patron. However, this functionality in Alma could be used for other use cases. We are primarily concerned with this resource sharing use case, but we understand there are times when other use cases need to be considered within the copyright recommendations for digitization in general.

Restrict Materials Available for Digitization (Modify Terms of Use)

Library staff select and identify which materials in their collection are available for digitization by modifying the terms of use. Library staff can also select which user groups are able make digitization requests and restrict by specific collections.

• Are there examples of materials that we know should be excluded from digitization requests. For example, videos?

• Are there user groups that should be excluded from digitization requests of specific materials? For example, students be excluded from dig requests of textbooks but faculty are allowed.

• What should be done for collections that likely have an alternative in the community? For example, leisure reading collections that are easily accessible from the public library.

Patron Digitization Limits

Staff can set a limit on the number of digitization requests that a patron can make simultaneously. Each user group can have a set limit. For example, Faculty can be allowed more requests than students.

• What limits (if any) should be put on simultaneous digitization requests?

• How deeply do we need to dive into blocking duplicate requests?

Digitization and Copyright “Rules”

When requests for digitization and/or copyright approval enter Alma, Alma checks digitization and “copyright rules” to determine how to handle the request.

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This Ex Libris documentation provides details on copyright rules and examples available in Alma. Please review this document carefully: Configuring Copyright Management. Place special consideration on the table:

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Document Delivery Methods

Alma offers three document delivery methods:

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• Are there any recommendations or best practices you suggest for document delivery methods? For example, is a link better than an attachment in all cases? Are there use cases in which ingesting an item into your local inventory would be better?

• Do you have concerns with the digital inventory option? (the digital inventory option makes it possible for the library to hold a permanent copy until it is manually deleted.)

Copyright Declaration

Staff can add a Copyright Declaration that will appear for patrons when placing a digitization request in Primo VE. Staff can make it a mandatory requirement for patrons to confirm the declaration before submitting the request.Help us prepare a copyright declaration.

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