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Usually, the requesting college is also the book contributor. However, in some situations, the requesting college may not have a scannable copy that can be submitted to the Internet Archive for digitization. In those cases, OCLS will attempt to locate a scannable copy at another college who can act as the book contributor and submit an item for digitization.

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At this point, college library staff should check to see if they have a scannable copy of the physical item (see Scannable Copies, below, for more information on determining whether your copy is scannable).

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Prepare a bookmark slip, which can be found on the ACE Resources page, noting the ACE #. Prepare a return, prepaid waybill for the courier. Then package the item(s) to Internet Archive with the bookmark slip and the waybill. Please see Shipping Procedures, below, for more information on courriers, shipping policies, and preparing items for shipping.

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If a college has submitted a digitization request for an item in their print collection that they have determined not to be scannable, OCLS will attempt to find a scannable copy of that item at another college library. If you have been contacted by OCLS to find a scannable copy of the book, please locate the item in your collection and assess it for scannability, following the instructions found in Scannable Copies, below.

If the item in your collection is scannable, OCLS will prepare a pre-paid, return waybill, and email that to you along with the completed bookmark slip. Please print these, and prepare the item for shipment along with both the bookmark slip and return waybill. Please see Shipping Procedures below for more information on preparing your shipment.

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