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The Accessible Content E-Portal (ACE)
Internet Archive Print Disabled Collection
Resources for ACE Representatives
Digitization Request Procedures
If the Requesting College Has a Scannable Copy
If the Requesting College Does Not Have a Scannable Copy.
Information for Contributing Colleges
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The Accessible Content E-Portal (ACE)
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College libraries can make use of the self-declaration form available on OCLS’s the ACE Resources page to keep track of those to whom you have provided access as well as to ensure compliance with copyright.
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Note that the Scholars Portal ACE Digitization Service guide contains information about submitting digitization requests that may differ for universities and colleges, and therefore this resource should not be used by college library staff for digitization procedures or workflows. College libraries should instead follow the procedures outlined in this document and found on OCLS’s ACE page.
ACE Contacts
College ACE Representatives
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Note that the college libraries have a specific workflow that is different than the process for Universities. There are digitization instructions on the Scholars Portal ACE Guide that are specific to the Universities and do not apply to the colleges. Please follow the instructions for colleges as outlined below and as outlined in the checklists and other documents found on OCLS’s the ACE Resources page.
Definitions
The requesting college is the college that is submitting an ACE digitization request.
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Usually, the requesting college is also the book contributor. However, in some situations, the requesting college may not have a scannable copy that can be submitted to the Internet Archive for digitization. In those cases, OCLS will attempt to locate a scannable copy at another college who can act as the book contributor and submit an item for digitization.
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At this point, college library staff should check to see if they have a scannable copy of the physical item (see Scannable Copies, below, for more information on determining whether your copy is scannable).
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Library staff will complete the ACE digitization form, which can be accessed via OCLS’s the ACE Resources page. If your library has a scannable copy, select “I will provide the item.”
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Prepare a bookmark slip, which can be found on OCLS’s the ACE Resources page, noting the ACE #. Prepare a return, prepaid waybill for the courier. Then package the item(s) to Internet Archive with the bookmark slip and the waybill. Please see Shipping Procedures, below, for more information on courriers, shipping policies, and preparing items for shipping.
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If the item in your collection is scannable, OCLS will prepare a pre-paid, return waybill, and email that to you along with the completed bookmark slip. Please print these, and prepare the item for shipment along with both the bookmark slip and return waybill. Please see Shipping Procedures below for more information on preparing your shipment.
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If you are concerned about the weight of your packages, you may be able to check the weight of your books on http://www.amazon.com . Most standard sized books weigh roughly half a pound.', representation=storage}