...
Recap of Ex Libris Information Session - any impact on Annex I & J ?
Our goal was twofold; a) ensure the CLSP implementation is on the radar of college IT department, b) give security/privacy officers one last chance to call out if they have major concerns that can be addressed by making changes to the language of our SaaS Agreement with Ex Libris. Approximately 70 participants including Ex Libris, OCLS and CLO leadership attended. A list of 10 questions was sent to Ex Libris prior to the meeting and those questions were addressed during the session. No new issues were raised by attendees. A recording is available here: Ex Libris Data Security & Privacy Information
Next steps:
We will share college comments on HECVAT that were made during the RFP process with Ex Libris. Ask Ex Libris to revise and resend based on those comments.
Share SOC2 Type 2 and revised HECVAT, as well as other specific information related to Security, Privacy and Compliance on a page in our collaborative space.
Message from ISC chairs to CLO18,
here is where your IT people can get the information we promised
keep your “hands on” your IT people now that we have their attention
Tell them something like this, “Please let us know if your college will require further security assessment now that
you are aware of the involvement that Ex Libris will have with college systems potentially containing Personal Information,
have reviewed the documentation regarding data security, privacy and compliance,
and considered the information shared in this Information Session.
We have the opportunity to integrate your feedback into the agreement now so please speak up if you have anything to add.
Please tell us which systems are used in your college…
Update on contract negotiations /wiki/spaces/CI/pages/87392272
Including Seneca and Loyalist
Action ITEM: Jess to send list of questions to Seneca and Loyalist.
Signed Participation MOU’s: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/17891350/Participation+MOU#Signed-Participants
This page will be moved to the public side of the site.
Action Item: Jess will reach out to Humber, La Cite, and George Brown. (John promised Algonquin’s as soon as he returns from vacation)
Review Danielle’s Comments on ANNEX E (document sent separately by email)
Deferred to next meeting.
Review draft Decision Making Framework /wiki/spaces/CI/pages/77266968
Deferred to later meeting.
Discuss Subcommittee Terms of Reference
Three out of five Subcommittee Chairs have drafted Terms of Reference. We are going to extend the deadline to July 27th for our drafts. We will request that Chairs do not bring their draft TORs to their groups for discussion until the ISC has reviewed all TORs.
(Time permitting) Review Danielle’s eResource Migration - Early Considerations
Deferred
(Time permitting) Communication
Deferred