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There is no change to the Alma Software as a Service subscription agreement Subscription Agreement if colleges choose to implement resource sharing using the Peer-to-Peer or the Fulfillment Network models. Colleges may wish to implement additional software in the future that would incur additional costs, but the two models under consideration at this stage do not change the current subscription fee.

If resource sharing requests increase, there may be an impact on the cost of shipping items. In addition, more staff time may also be required to fulfill borrowing and lending requests if there is a higher volume of requests across the system as a result of resource sharing in Alma.

Note that every institution has the option to deny any request or opt out of resource sharing at any point. This is true with both the P2P and FN model.

UNDER CONSTRUCTION

This is a draft of our response. Please come back soon for an updated version.

P2P

It is relatively simple to apply Alma configuration changes in support of a P2P model. Each participating institution will be provided with a brief set of instructions for making any necessary changes in Alma. It is expected this process will take one staff member with Alma training no more than a day.

It may take additional time for individual institutions to update internal ILL practices if local workflows need to be changed as a result of Alma. The P2P model is similar enough to current ILL practices that the RSWG does not anticipate a major time commitment for updating local workflows.

Fulfillment Network

The Fulfillment Network configuration settings are more complicated and will take more time for staff members to apply in Alma. It will also take additional time to prepare local training documentation and ready front-line staff for resource sharing in a Fulfillment Network.

Due to the complexities of a Fulfillment Network, it is expected that the implementation of resource sharing in Alma will be delayed by two to three months if the colleges opt for a Fulfillment Network model.

Big Decisions

It will likely take time for the colleges to agree on key decisions such as shipping fees, lending policies and fees/fines. It is difficult to determine exactly how much individual staff time will be required to make these decisions. This time will be needed regardless of the resource sharing model selected.

UNDER CONSTRUCTION

This is a draft of our response. Please come back soon for an updated version.

• Ex Libris - Resource Sharing Protocols: https://knowledge.exlibrisgroup.com/Alma/Product_Materials/050Alma_FAQs/Resource_Sharing/Resource_Sharing_Protocols

Yes, we do!

Peer to Peer Workflows

• Ex Libris - Peer to Peer Lending and Borrowing Workflows: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/010Resource_Sharing_Workflow/030Peer_to_Peer_Resource_Sharing

• Ex Libris - Managing Resource Sharing Borrowing Requests: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/020Borrowing_Requests/030Managing_Resource_Sharing_Borrowing_Requests

• Ex Libris - Managing Borrowing Renewals:

• https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/020Borrowing_Requests/Managing_Borrowing_Renewals

• Ex Libris - Editing a Borrowing Request: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/020Borrowing_Requests/020Editing_a_Borrowing_Request

• Ex Libris - Creating a Lending Request: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/030Lending_Requests/Creating_a_Lending_Request#Adding_a_Resource_Sharing_Lending_Task_From_a_Search

• Ex Libris - Managing Lending Requests: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/050Resource_Sharing/030Lending_Requests/Managing_Resource_Sharing_Lending_Requests

• SUNY Resource Sharing - Lending Workflows & Policies: https://sunyolis.libguides.com/training-resource-sharing/lending

• SUNY Resource Sharing - Borrowing Workflows & Policies: https://sunyolis.libguides.com/training-resource-sharing/borrowing

• Florida Virtual Library Lending Workflow: https://flvc.libguides.com/AlmaResourceSharingGuide/LendingWorkflows

• Florida Virtual Library Borrowing Workflow: https://flvc.libguides.com/AlmaResourceSharingGuide/Borrowing

Fulfillment Network Workflows

• OCUL Staff Manual - Alma Resource Sharing: https://clo-collaboration-spaces.atlassian.net/wiki/x/A4CYR

• PASCAL Workflows for Retrieving & Processing at the Lending Library; Receiving Maintenance & Processing at the Borrowing Library; Returns & Maintenance at the Lending Library: https://clo-collaboration-spaces.atlassian.net/wiki/x/FoBzS

• CARLI How To: Staff workflows for Alma Requests- Local and AFN: https://www.carli.illinois.edu/products-services/i-share/alma/fulfillment/how-to_AFN

The RSWG will share a resource sharing proposal based our research and on feedback from Q&As. The proposal will be delivered by email to the CLO member of each college on March 11th. CLO members will have one week to reply with additional concerns or questions. We will ask each CLO member to indicate the intention of thier their institution to participate in the proposed model by March 18th.

It is possible but not encouraged for some colleges to opt for a P2P model while others go with an FN. This is an arrangement that is physically possible in Alma but will require a great deal more time and effort to configure. It would delay implementation if this were the choice of the colleges.